What are the responsibilities and job description for the Accounts Payable Specialist position at GREENFIELD WORLD TRADE INC?
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POSITION OVIERVIEW:
The Accounts Payable Specialist will provide accounting support to major financial accounting areas, including the accounts payable desk, general ledger accounting, and account reconciliation.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Perform and help manage full cycle Accounts Payable process
- Review documentation to ensure proper account coding and collaborate with internal departments for ensure understanding of all incoming data.
- Ensure appropriate approvals for invoice payments are in place.
- Processes check runs to ensure timely payment of payables, and refunds from receivables.
- Setup vendor records (including contractors, wire/ACH templates) in ERP system.
- Provide support for internal and external audits.
- Perform other duties as assigned.
- Receives and reviews, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
- Follows up on account statements and other discrepancies regarding payment of accounts and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.
- Processes invoices into accounting system for future payment, while matching receipts on purchase orders.
- Process and reconcile vendor prepayments.
- Reviews payables on a regular basis to ensure maximum utilization of all available discounts.
- Process ACH payments and International wires.
- Processes facilities and employee expense invoices and reports.
QUALIFICATIONS:
- 2 Years full cycle accounts payable experience
- Highly motivated with ability to work independently.
- Comfortable with high volume transaction processing
- Attention to detail – ability to maintain high level of accuracy in transaction processing under pressure.
- Ability to multi-task, follow up on pending issues and meet deadlines as needed.
- Strong organizational skills are a must.
- Ability to communicate clearly and concisely, both verbally and written
- Strong competency in problem solving & analysis.
- Experience with cross functional projects
- Proficient in Excel
- 2 yrs experience in navigating ERP systems
- Strong ability to handle global invoices and payments.
- Experience with Syspro and Visual and /or Infor CloudSuite
- Accounting/Finance degree preferred.
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