Accounting Assistant

JOB SUMMARY:

Performs a multitude of assorted account functions and general administrative duties. There is a limited area of independent decision-making at this level in interpreting and applying procedures and precedents to specific cases. May interact with the public and give out standard information. Interacts with department and other employees on problems of balancing and coordinating data.

ESSENTIAL FUNCTIONS:

• Enter non-po payables for all companies with proper approvals. Track due dates to ensure timely payment, prepare weekly aging report for payments and cut checks.
• Enter sales/receivables for all companies and post bank deposits.
• Process payroll for all companies, including payroll shortages, monitoring missing employees, and payments of taxes.
• Enter weekly per diem for PSI /ASC payrolls.
• Update child support notices/garnishments for all companies.
• Enter and process new Direct Deposit forms.
• Prepare 401k spreadsheets for all companies after payroll process; add new/terminated employees to Empower via website upload.
• Online banking responsibilities; uploading positive pay, ACH payroll transactions, wires, stop payments and positive pay.
• Download monthly bank statements; reconcile manual checks and post for reconciliation for all companies.
• Record/enter weekly wire transactions for all companies.
• Cut checks promptly for COD requests and others when needed for all companies.

• Account Receivable Collections for UES via email requests.
• Maintain vendors and customers in Dynamics accounting system.
• Investigate monthly statements for unpaid/missing invoices for all companies.
• Obtain W-9's from vendors and maintain current notebook.
• Send out via email/fax of sales tax exemption certificates to vendors annually.
• Complete new vendor credit applications when requested for companies.
• Enter quarterly and year's end 941, SUTA and W-2 information for all companies on both accounting spreadsheet and on the website.
• Assist with W-2 mailings for all companies. Receive and process all incoming requests from employees for current and past W-2 copies.
• Provide wage information of employees when received for all companies by our worker's compensation carrier.
• Complete Verification of Employment forms as received from Human Resources Director.
• Quarterly mail distribution duties.
• Assist all departments as necessary, with direction from Controller
• Complete miscellaneous assignments and projects as assigned.

JOB QUALIFICATIONS:

• 3-5 years bookkeeping/accounting financial experience with intermediate accounting knowledge and skills.

KNOWLEDGE, SKILLS AND ABILITIES:

Accurate data entry skills and working knowledge of MS Office Suite. Knowledge of Access (data entry). Working knowledge of Dynamics accounting software. Knowledge of general principles, procedures, and practices of record keeping, including file maintenance, logs, and automated system records. Business telephone etiquette. Skills include the operation of a 10-key calculator; computers and related technology.

Good general math skills. General understanding of accounting procedures and functions. Able to solve minor financial issues and problems. Ability to troubleshoot financial situations and make changes and corrections. Good attention to detail and communication. Ability to work as a team and be flexible throughout the day.

EDUCATION AND EXPERIENCE:

High School Diploma, 2-3 accounting classes in college.

Salary : $0