Administrative Assistant EPA

Purpose of the Position

The Environmental Administrative Assistant reports to the Environmental Director and will provide administrative and program assistance to the Environmental Department. The incumbent will perform specific objectives and specific grant work plan activities as directed in compliance with environmental programs administered by the Habematolel Pomo of Upper Lake tribe.

Essential Duties and Key Responsibilities

• Administrative Support: Provide administrative support for the Environmental Department, including writing memos, correspondence, and grant reports. Verify timecards, input project hours, coordinate staff meetings, and communicate effectively with technicians, the director, and various members of the HPUL staff.
• Grant Administration: Assist the Environmental Director with grant administration, including tracking deliverables, managing budgets, and ensuring compliance with reporting procedures. Maintain grants by scheduling activities, reviewing contracts and reports, submitting invoices and purchase requisitions, contracting vendors, and assisting in establishing work plans for new grants.
• Budget Monitoring: Assist in monitoring program budgets by tracking all purchases, organizing receipts, and verifying amounts.
• Outreach Material Development: Assist in the development of environmental outreach materials, maintain records, and create related flyers. Coordinate, attend, and potentially oversee field outreach events.
• Database Maintenance: Regularly maintain various databases relevant to the Environmental Department, coordinating with the Director and other department staff.
• Training: Conduct in-house training sessions on digital applications and new department protocols established by HPUL Administration or the HPUL Environmental Department. Assist in training new employees.
• Supply Management: Order supplies from various vendors, track shipments, and input purchase information.
• Collaboration: Work with tribal consultants, grant managers from various organizations, and the Tribal Emergency Response Commission (TERC) on various activities and tasks.
• Professional Development: Participate in relevant trainings, workshops, conferences, or local meetings to enhance program knowledge when applicable.
• Cultural Sensitivity: Demonstrate sensitivity to Tribal history, lifestyle, and culture.
• Attendance: Maintain regular and reliable attendance during normal business hours.

Skills & Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Adaptability: Quickly and accurately familiarize yourself with new and existing computer software, office procedures, and operate a variety of office equipment.
• Computer Proficiency: General computer skills with the ability to perform research on the internet. Proficiency with software such as Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, Zoom, Publisher, and similar programs. Preferred: Knowledge of Microix.
• Communication: Excellent communication skills, both oral and written, with professionalism, excellent grammar, respect, and courteousness.
• Analytical and Problem-Solving: Strong analytical and problem-solving skills.
• Organization: Highly organized with the ability to organize others.
• Efficiency: Complete tasks efficiently to accomplish goals and objectives.
• Attention to Detail: Excellent attention to detail while being able to multi-task, stay organized, prioritize work, and work independently.
• Training: Ability to guide others through digital applications and programs.

Education and Experience

Required:

• High school diploma, general education degree (GED), or a minimum of 3 years of work experience in administrative support, in lieu of education.
• Ability to successfully complete pre-employment Skill Assessment to evaluate the following areas:
  • English, Grammar, and writing skills.
  • Attention to detail.
  • Basic math.
  • Computer skills.
  • Typing skills.
  • Reading and comprehension skills.

• All offers are contingent upon signing a confidentiality agreement and satisfactory completion of drug screening and background checks. Employer observes federal standards for controlled substances.
• Required to possess a valid drivers license and maintain a driving record that is satisfactory to the Tribes insurance carrier.

Preferred:

• Associate degree in Business Administration
• Experience in grant management

Physical Requirements

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manual Dexterity: Regularly required to sit and use hands and fingers to handle or feel work-related items.
• Mobility: Regularly required to stand and walk.
• Vision: Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Stationary Work: Prolonged periods in a stationary seated position, such as working on a computer.
• Physical Strength: Frequently move, transport, and manipulate equipment or packages up to 50 pounds.
• Communication: Verbal communication sufficient to exchange accurate ideas and information.
• Flexible Hours: Hours worked may vary depending on special projects or departmental needs, including some evenings, weekends, and occasional holidays.

Compensation: The hiring range for this position is from $18 to $27 per hour. The compensation offered for this position will fall within this range based on the candidates level of skills, experience, and education.

Who We are as a Tribe

The Habematolel Pomo of Upper Lake is a federally recognized Native sovereign nation. Our primary purposes relate to the overall well-being of our Tribal Members and our families. We have active programs and relationships with our Pomo tribal neighbors in Lake County, California that will help us preserve our Pomo culture. Many of these activities help us rediscover lost traditions and spiritual beliefs and help revive our dying languages. Because we know that the world is different from when our ancestors were here, our Tribe works very hard to learn other ways of achieving economic self-sufficiency. We engage in a variety of economic development strategies which would not only benefit our families but also our neighbors. We strive to make sure that wherever we do business, it is done in a manner that respects our neighbors and the larger communitys needs. In this vein, our Tribe looks forward to working with you.

Indian Preference

Native American Indian preference shall apply to the position in accordance with Title VII of the Civil Rights Act of 1964 (42 U.S.C. 2000e-2(i)), regulations of the Office of Federal Contract Compliance Programs (41 C.F.R. 60-1.5(a)(7)), and/or other relevant laws. Applicants claiming Indian preference must submit verification of Indian eligibility with their application.