What are the responsibilities and job description for the Accounts Payable Clerk position at Hamilton Medical, Inc.?
Company Overview: Hamilton Medical was founded with a vision: To develop intelligent ventilation solutions that make life safer for patients in critical care and easier for the people who care for them. Today, Hamilton Medical is a leading manufacturer of critical care ventilation solutions for a wide variety of patient populations, applications, and environments. Responsibilities:
- Will be responsible for matching purchase orders and receiving documents to invoices and processing approved invoices for payment.
- Will be responsible for reconciling vendor accounts, filing and other clerical duties as required.
- Bi-weekly review of A/P reports (including A/P Aging and non-invoiced Receipts) with subsequent follow up of all open items.
- Maintenance of all A/P files, including archiving, shredding and the set-up of new vendor accounts.
- Assist with compiling/preparing Form 1099, including the collection of W-9's and the tracking of Form 1099 payments to vendors.
- Insure that all invoices have been properly authorized for payment.
- Perform periodic audits of freight bills (in accordance with specific money limits)
- Review all vendor statements for unpaid invoices or open credit balances and follow up accordingly.
- Special projects as may be required or assigned.
- Accountable for regular and consistent attendance.
- All other duties as assigned.
- Must have accounting background, including the understanding of inventory and expense transactions, and Sales & Use Tax and Form 1099 reporting compliance issues.
- High degree of computer literacy including experience with integrated accounts payable systems, plus a working knowledge of Microsoft Office, including Excel and Word.
- The ability to maintain the confidentiality of financial data and results.
- Must possess excellent verbal and written communication skills as required to interface with other departments and company personnel in a service function.
- Position requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
- High School diploma or equivalent.
- AA or BS degree in finance, accounting, or similar field preferred.
- 3-4 years of industry experience preferably with a manufacturing company.
- Diverse portfolio of exciting and innovative design projects
- Tremendous opportunities for professional growth and advancement
- Commitment to sustainable design
- Competitive Compensation
- Excellent Benefit Package (medical, dental, vision insurance, paid vacation, paid sick time, disability insurance, 401k, tuition reimbursement and much more)
- Solid Stable Company
- Drug free workplace.