What are the responsibilities and job description for the School Programs Site Coordinator position at HandsOn Suburban Chicago?
(Part-Time, Temporary, Afternoon)
About the Organization:
HandsOn Suburban Chicago (HOSC) mobilizes people to lend their time, talents, and voices to increase the capacity of nonprofits and schools and drive change in 44 suburban communities. HOSC refers volunteers to 100 community partners and harnesses the power of volunteerism to benefit at-risk students, enable vulnerable populations to age in their homes, and improve communities by providing critical resources to high-needs populations. HOSC partners with nonprofits, schools, and government bodies, providing services to underserved populations, including victims of violence, the disabled, veterans, seniors, youth, and those needing food, shelter, mental health services, and other vital assistance.
Environment and Culture:
At HOSC, we foster a collaborative and inclusive culture. We value teamwork and individual contributions, all aimed at supporting the needs of our diverse communities.
Position Summary:
The Site Coordinator serves as a liaison between HOSC and school sites to create an environment where volunteers and students can connect and grow. The position is responsible for the daily operation of the afterschool program at the assigned school sites, including attendance tracking, maintaining school-based relationships with administrators and teachers, instructing daily programs, overseeing classroom management, and implementing lesson plans to keep students engaged.
Responsibilities:
- Coordinate and facilitate afterschool enrichment programming for 4-8th grade learners at designated school sites.
- Provide day-to-day oversight of programs.
- Deliver program curriculum and collaborate with external enrichment partners.
- Support volunteer connections with students.
- Maintain accurate and consistent documentation of program activity, including daily reports, volunteer attendance, and student attendance.
- Check email daily to ensure program updates and communications are reviewed and responded to promptly.
- Maintain a clear and consistent line of communication between HOSC and school site staff, partners, volunteers, parents, and other stakeholders.
- Manage the end-of-session celebrations.
- Promote and model social-emotional learning competencies and positive behavior norms.
- Monitor student behavior on site during program hours and utilize appropriate discipline measures, as necessary (training provided).
- Maintain student participation and attendance throughout the year via recruitment and retention activities, including student voice and choice engagement strategies.
- Distribute and collect forms, surveys, assessments, and other documents as directed by the Program Manager.
- Attend and participate in meetings and workshops as scheduled.
- Uphold safety procedures and adhere to public health guidelines.
- Other duties related to program operations as required.
Knowledge, Skills, and Abilities:
- Bachelor’s or Associate’s Degree in education, social work, or related field preferred, or equivalent life and work experience.
- Experience working with elementary or middle school-aged children.
- Experience coordinating programming for children and youth preferred.
- Familiarity with youth development principles.
- Experience working with diverse populations.
- Ability to work collaboratively with school staff, parents, community partners, and other stakeholders.
- Skilled in data tracking, record keeping, writing reports, and maintaining student and staff records.
- Ability to communicate effectively and demonstrate sensitivity to others.
- Excellent organizational and coordination skills.
- Familiarity with Microsoft Office and Google Suite products.
- Driver's License Required.
- Ability to pass a background check.
- Bilingual in Spanish, Russian, or Ukrainian preferred.
Temporary Afternoon Position:
- September 16, 2024 – May 15, 2025
- Monday – Thursdays: Onsite: 2:30-5 pm
- Planning time and weekly team meeting: 2 hours per week
- Site Coordinators must attend training sessions before the start of each program semester (September and January) and regular weekly team meetings.
- School Site Locations: Community Consolidated School District 21, Wheeling
Physical Factors: Ability to travel to sites and to work on a computer for multiple hours.
Working conditions: Collaborative, hybrid work environment. The position requires onsite attendance.
Compensation: $16-18/per hour.
Start Date: September 16, 2024 End Date: May 15, 2024
Main Office Location: HandsOn Suburban Chicago, 2121 S. Goebbert Road, Arlington Heights, IL
To Apply, please send a cover letter including why you are interested in the position, relevant skills, and related experience and a résumé to Montana Lechner, Manager of School Programs at montana@handsonsuburbanchicago.org. In the subject line, please include Site Coordinator.
Salary : $16 - $18
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