Payroll and Accounting Specialist

Description

Who We Are:

HealthierHere is a regional collaborative committed to transformative change in the health and well-being of King County residents. We bring together community members and leaders from diverse sectors to address persistent health disparities, improve population health, prevent disease and address the social determinants of health. We strive for the “quadruple aim”— providing better care, lower costs, and a better experience for patients and providers.

HealthierHere is one of nine Accountable Communities of Health in Washington State responsible for addressing health equity and supporting whole person integrated care. This is one part of a much broader effort to achieve significant gains in health and well-being for our community.

As an organization, HealthierHere operates under a set of core values that include equity, community, partnership, innovation, and results. These values guide our work with each other and with our community partners. HealthierHere leads with equity. We work to intentionally eliminate disparities and address the current power dynamic and structural racism in our health care system that perpetuates inequities. We believe that every community member in King County should receive the type of care that they deserve - with respect and without stigma - to address their unique and individual needs.
As our name suggests, we are committed to health equity and believe that here, in King County, everyone’s health matters.

More information about HealthierHere can be found at: www.healthierhere.org

Commitment to Diversity, Equity and Inclusion:

As an equal opportunity employer, it is the policy of HealthierHere to provide equal employment opportunity to all its employees and applicants for employment, and to assure that there is no discrimination against any person on the basis of his or her race, color, sex, religion, marital status, national origin, age, sexual orientation, citizenship, veteran status, or the presence of any sensory, mental, or physical disability in accordance with state and federal laws. HealthierHere is an equal opportunity employer committed to an inclusive, multicultural workplace. HealthierHere values diversity and strives to have a diverse workforce and is committed to equal employment opportunity.

HealthierHere actively encourages members of diverse communities to apply.

Benefits:

We believe people do their best work when they feel supported—inside and out. We care for our team, just like we care for our community. Our benefits are built to help you thrive, and support your health, growth, and balance:

• 100% coverage of employee premiums for select medical, dental, and vision plans

• Up to 6% match on your 403(b)-retirement plan

• Flexible Spending Accounts (FSAs) for healthcare and dependent care

• Group and voluntary life insurance

• Short-term and long-term disability coverage

• Generous paid time off, up to 13 paid holidays, sick leave, and mental health days

• A wellness benefit to support your personal well-being journey

• Professional development allowance to invest in your growth

• Hybrid work model with 2 days a week in our downtown Seattle office

Schedule and Worksite:

This position works full-time Monday – Friday during standard business hours. HealthierHere will be in a hybrid work model come August 2025, at which point the organization will return to office. Return to office requires a minimum of two days in office through 2026. There may be situations where the employee is required to report to an off-site HealthierHere work location.

Employees will be provided with a HealthierHere-issued laptop and when working remotely must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Position Overview

HealthierHere is the backbone entity for a cross-sector collaborative working to address health disparities and improve health outcomes for people in King County by improving the current system of care. This work centers community and Tribal voice along with healthcare and social service providers in the co-creation and implementation of strategies designed to provide access to culturally appropriate care, supports and services that help people achieve the health outcomes that they desire for themselves.  Principles of equity, anti-racism, decolonization and authentic community engagement serve as the lens that shapes the way we do business.

As a member of HealthierHere’s Finance team, the role of the Payroll and Accounting Specialist includes acting as the primary resource for HealthierHere on payroll and accounting matters. The ideal candidate possesses a strong understanding of Federal, Washington State, and Local Ordinance laws pertaining to labor, payroll taxes, benefits, and is responsible for payroll, benefits deduction, employer benefit rate contributions, and benefits invoices, working closely with the Finance Manager, Chief Finance and Operations Officer, and Finance team to ensure compliance to company policy and mandated laws. This position requires a high level of accuracy, exceptional attention to details, as well as the ability to be professional, ethical and maintain confidentiality in all business practices.

The Payroll and Accounting Specialist’s workload will be detail-oriented, subject to multiple competing deadlines, and the ability to work independently.  As a result, the ability to prioritize, organize and regularly communicate task status to the Chief Finance and Operations Officer is fundamental to the role.  The role will be responsible for the regular aggregation of financial information and data for use in presentations by the Chief Finance and Operations Officer.

Major Responsibilities

Payroll Processing and Accounting

1. Support the transition of payroll processing performed by a third-party, to in-house processing
2. Develop and formalize payroll processing processes, procedures, and associated controls
3. Responsible for semi-monthly payroll processing and journal entry creation; ensure payroll transactions are processed correctly for time, earnings, bonuses, paid time off, deductions, taxes, garnishments, and other items that affect pay and company liability.
4. Ensure each pay cycle and month-end close processes are processed accurately and on time.
5. Partner effectively with the Chief Finance and Operations Officer, the Finance Manager, and other cross-functional teams such as People & Culture, Accounting and Finance, to record and process any needed changes to each pay cycle.
6. Process associated payroll taxes and payment of employee benefits, including all payroll and benefits invoice reconciliations; review and verify quarterly and annual tax reconciliation reports including annual ACA reporting for payroll related items, and the monthly audits in Paycom to ensure timeline and accurate reporting.
7. Provide knowledge to remain compliant on federal, state or local changes impacting taxes, deductions, benefits deductions, or pay and ensure adherence to legal requirements; advise management.
8. Help develop scalable processes, policies and compliances across our payroll, timekeeping and benefit invoicing practices; accounting to develop proper internal control policies, procedures and documentation for compliance.
9. Review and audit employee 403(b) contributions as well as make contribution deposits to 3rd party 403(b) Analysts in a timely manner, assist with annual financial and 403(b) audit.
10. Research, test and resolve payroll tax issues from the IRS, state or local tax jurisdictions; register new local and state tax as needed.
11. Ensure timely and accurate W-2 preparations at end of year and review submission of wage data to state and local governments.
12. Maintain strict confidentiality over employee data and information, ensuring full compliance with data protection laws.

Support of Paycom and Payroll Processes

1. Support in the setting up and initiation of the payroll processes within Paycom.
2. Identification and monitoring of associated Paycom payroll, and benefits invoices and deductions processes and procedures.

Physical Demands

The physical demands of this role may include:

•    Perform prolonged periods of sitting or standing while working on a computer or attending virtual and in-person meetings.
•    Engage in repetitive motions such as typing, scrolling, and using a mouse or trackpad.
•    Communicate effectively through verbal and auditory means during video calls, phone calls, and in-person interactions.
•    Perform occasional physical tasks, such as setting up equipment or handling materials, which may involve lifting or moving items weighing up to 20 pounds.
•    Travel to the office or other work sites as needed, which may involve driving or using public transportation.
•    Maintain visual focus and acuity during extended screen time

Qualifications

Minimum Qualifications

1. 3 years of experience administering payroll, and payroll systems.
2. Knowledge of payroll, and processes including Federal and multi-state tax regulations.
3. 3 years of payroll software experience, preferably Paycom system.
4. Detail-orientated with a passion for quality control and accuracy.
5. Ability to think and plan ahead and anticipate problems, issues and provide solutions while managing hard deadlines.
6. Effective customer service skills; able to break down complex processes into simple steps for users.
7. Demonstrated ability to handle confidential and sensitive information.
8. Familiarity with, local, state, and federal payroll regulations.
9. Successful experience interfacing with Finance department.
10. Experience with managing benefit broker and provider contracts and plan renewals.

Preferred Qualifications

1. Deep and demonstrated personal and/or professional commitment to advancing equity and social justice, and strong alignment with HealthierHere’s organizational values.
2. Demonstrated ability to engage individuals respectfully and effectively from different cultures and backgrounds.

Salary : $43 - $48