Office Manager

Employment: Exempt, Full Time - 40 hours per week

GOALS OF POSITION:

The Office Manager is a crucial position within the Heart of Wisconsin Chamber of Commerce (HOW). The Office Manager effectively assists in the financials and business matters of the organization including front-office coverage, building oversight and other front of office responsibilities.

PRIMARY DUTIES AND RESPONSIBILITIES:

Bookkeeping for the organization, handling business administrations, office coverage and other duties as assigned.

· Financial assistance to contracted accounting firm

Review contracts and needed reporting

· Prepare and maintain budgets monthly

· Handle business administration duties such as insurance, building maintenance, equipment purchases, etc.

· Responsible for invoicing

· Oversee gift certificate program

· Phones, office coverage, follow-ups, various correspondence, detailed record keeping

· Recruit volunteers and manage activities of the front desk

· Oversee the HOW Chamber’s Sip, Shop, Support Local, Cranberry Cash and Small Business Saturday events

Attend Leads Group bi-weekly at 7:00am

SECONDARY RESPONSIBILITIES:

· Provide support to the President/CEO, performing other duties as assigned

· Bring to the attention of the President/CEO trends, incidents, actions and events which affect the membership/business community/organization.

· Engage in a continuing program of self-improvement and keep up to date with trends in the fields of Chamber/Economic Development organizations and Financial Management of Non-Profits.

· Operate office equipment.

· Attend Chamber events as needed.

· Oversee the Chamber’s Off the Clock event on a rotating basis.

QUALIFICATIONS:

Education

Associate’s Degree in business, communications, accounting or a related field preferred.

Experience

Requirements include a minimum of two years of customer service and experience in a field such as bookkeeping, front office, non-profit or accounting.

Skills

· Detailed oriented, establish positive membership/customer relationships

· Excellent Computer Skills

· Assist with preparation of financial statements and budgets

· Have impeccable oral and written communication skills

· Be able to demonstrate effective public relations skills

· Be passionate about promoting the HOW community

· Prepare clear, concise, and accurate reports

· Be able to succeed in a highly collaborative, team-based environment.

· Present a professional, positive image to members and the HOW community

· Have a positive, welcoming and professional manner in person and on the telephone

· Have excellent organizational and time management skills yet remain flexible and adaptable to changing priorities

· Must be a self-starter and have effective follow-through skills

· Well-developed interpersonal skills demonstrated by effectively interacting and collaborating with people of diverse backgrounds and interests

· Be able to work flexible hours, including some early mornings, evenings and weekends.

· Assist with after-hours events and programs as needed.

· Proficient in Microsoft Office programs such as Excel, Word, PowerPoint, Outlook, and OneDrive

Job Type: Full-time

Pay: $36,000.00 - $38,000.00 per year

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $36,000 - $38,000