Payroll Specialist

About Heartland Veterinary Partners

At Heartland Veterinary Partners, our mission is centered around elevating the lives of veterinarians and their teams. By partnering with Heartland, practice owners unlock a world of operational advantages and economies of scale, all while retaining their clinical autonomy. At Heartland, we go beyond the ordinary to foster an environment that nurtures growth, invests in our employees, and creates pathways for professional development.

The Heartland promise doesn't stop at operational brilliance; it extends to encompass non-clinical facets like recruiting & human resources, marketing, procurement, payables management, accounting & finance, and information technology. In essence, we've got every corner covered, so our partners can focus on what truly matters - providing optimal care for their patients. As a dedicated member of our Support Center, you'll have the opportunity to be a part of what makes that happen. Your role will be pivotal in helping our partners deliver unparalleled patient care.

The Heartland philosophy rests firmly on the pillars of Servant Leadership. This ethos defines our Support Center team, where every member embraces the ethos of selfless service and approaches every challenge with an unwavering commitment to support. If this resonates with your personal and professional values, then we'd like to get to know you better!

Position Purpose

Reporting into Heartland’s Payroll Manager, the Payroll Specialist will process and manage payroll for the entire organization.

Heartland Servant Leader Competencies

At Heartland, all of our team members embody the spirit of Servant Leadership.

• Authentic Listening - Continually listening with an open mind and heart to what is said and unsaid.
• Building Community –Bringing team members together and mobilizing them around our collective purpose and commitment to our communities.
• Commitment to the Growth of the People – Dedicated to the personal and professional growth and development of our team members.
• Conceptualization -Forward thinking and approaching work and challenges with an end-to-end view.
• Empathy – Demonstrating empathy and understanding with others, approaching everything assuming positive intentions.
• Foresight – Taking the past, the present, and the future decision-making process.
• Healing – Focusing on the emotional and physical health of our team members. Offering support and solutions to ensure our team members have balance.
• Persuasion – Building group consensus and buy-in.
• Self-Awareness – Conscious knowledge of personal character, emotions, intentions, and leadership impact.
• Stewardship – Concern for our team members, customers, communities, and the organization as a whole and making good use of all that is available to provide appropriate support.

Essential Position Responsibilities

• Run the entire payroll processing function for employees in the organization.
• Compile required employee information for all new hires.
• Manage and electronically store all employee records.
• Ensure accurate information is entered into ADP, the payroll software, as well as third party web portals.
• Ensure all data in ADP and third-party web portals are up to date, account for all changes in status.
• Ensure all employee benefit deductions are reconciled to benefits charged from 3rd party providers.
• Manage the open enrollment process, all of it is done in an on-line portal.
• Ensure tax filings and other government filings are completed and accurate. ADP completes most filings, but problems will often occur where follow-up is necessary.
• Ad hoc reporting
• All other appropriate duties as required by Manager

Requirements / Qualifications

• Experience with pivot tables and VLOOKUP’s is a must
• Exceptional multitasking and organizational skills
• Trustworthy with attention to confidentiality
• 2 years of payroll experience
• Excellent communication skills
• Experience with ADP WorkforceNow
• Healthcare and/or facilities-based background is a plus

Benefits Offered

• Physical wellness: Health, dental, vision, and voluntary life and disability programs
• Mental wellness: Paid time off, flexible work schedules, and EAP
• Financial wellness: Bonus incentives, retirement accounts, retail discounts, and access to financial planning tools
• Professional wellness: Learning and career development solutions

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Chicago, IL 60603: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Payroll: 1 year (Preferred)

Work Location: In person

Salary : $55,000 - $60,000