What are the responsibilities and job description for the Litigation Secretary position at Hire Options?
Law firm is seeking a Legal Entertainment Secretary to support attorneys in their Century City office.
Responsibilities include, but are not limited to, the following:
- Facilitate client communications and coordinate client meetings
- Produce professional pleadings and other litigation documents in conformance with applicable local and judge-specific rules, and electronically file with the court as needed
- Coordinate pending matters and projects and action items for each day, tracking deadlines and follow up
- Roll calls, maintain phone logs, maintain calendar, scheduling, expense reports and travel arrangements
- Execute legal practice tasks and projects; maintain client materials in document management system
- Execute administrative functions and facilitate completion of tasks opening of new matters, engagement letters, client presentations, meetings and other administrative projects as assigned
- Proofread and redline complex legal documents and correspondence
- Prepare complex legal documents and correspondence; apply subject matter Litigation expertise in coordination of legal practice tasks and projects
- Understand and support client billing processes including: ensure adherence to time entry protocols and best practices; proofread, edit, and review client bills application of proper task codes and matter management; coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required
- Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements
Qualifications:
- Associate’s degree or Bachelor’s degree (preferred)
- At least 4 years of legal experience or relevant legal experience
- Entertainment experience is a plus
- Advanced proficiency in MS Word and document editing/comparison applications
- Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications
- Advanced proficiency in MS Excel and spreadsheet/database applications
- Advanced proficiency in MS PowerPoint and presentation applications
- Advanced knowledge of time keeping, expense processing and billing
- Proficiency in handling court filings, understanding of court rules, and litigation-related procedures
- Proficiency in document management applications