What are the responsibilities and job description for the Executive Assistant position at Hourigan?
Hourigan is the go-to fully integrated construction management and development firm when it comes to managing complex projects and delivering them to the highest standards. Our portfolio is filled with many success stories, but we're most proud of the strong relationships we have built and continue to grow. We're focused on establishing solid partnerships that are based on collaboration, trust, and respect. Our team approaches each moment with our shared values-lead forward, serve with integrity, and never disappoint-in mind. If you have a collaborative mindset, crave to a make a difference, and want to elevate your career, we have a place for you.
We have an opening for an experienced and professional individual to serve as our Executive Assistant. This role will primarily perform general and administrative duties for the President, Construction and Chief Operating Officer (COO) in a fast-paced, energetic environment. This role will produce detailed, accurate work on multiple and varied projects and require a proactive work style.
Essential Duties and Responsibilities:
- Support the President, Construction and Chief Operating Officer with day-to-day administrative duties, including but not limited to internal and external communication, scheduling appointments, calendar management, coordinating travel, expense reporting, presentation materials, and maintaining company files
- Coordinate, facilitate, and provide support to President and COO's initiatives both within and outside of the company, including community engagement activities.
- Provide as needed administrative support for other leadership team members
- Attend meetings and produce detailed meeting minutes, as needed
- Prepare, manage, and refine content and materials for meetings and presentations
- Interface and correspond with professionals, business and community leaders, and other team members to build lasting relationships and provide superior customer service
- Ability to handle details of a confidential and critical nature
- Perform other duties and special projects as assigned
- Participate in the Hourigan Safety and Health Management System (SHMS) by committing to safe work practices, raising concerns, attending and applying safety and health training, and eliminating hazards within your capability and control and the help of safety staff.
Qualifications and Experience:
- 5 years of demonstrated experience in an administrative support role
- Excellent decision-making skills and solution-oriented
- A strong service-oriented attitude
- Approach every responsibility and interaction with a high level of integrity, fairness, care, and concern
- Lead forward by seeing challenges as a way to create new possibilities and solutions
- Consistently deliver beyond expectations to provide exceptional results
- Detailed and process oriented
- Strong organizational and documentation abilities
- Strong task prioritization abilities
- Self-motivated and able to work independently with minimal supervision
- Excellent verbal and written communication skills
- Professional and strong interpersonal skills
- Team-oriented
- Proficient in the use of the following tools and willingness to learn systems proprietary to Hourigan Group:
* Microsoft Office (Word, Excel, PowerPoint)
* Microsoft Outlook, SharePoint, OneDrive
* Procore
* Power BI
- Some travel may be required
We offer our full-time employees a competitive benefits package including, but not limited to: medical, dental, vision, and life insurances, short-term and long-term disability, 401k employer match, and paid time off.
The summary of essential duties and responsibilities listed above is not intended to cover all possible job duties and is subject to change at our discretion.
Hourigan is an Equal Opportunity/Affirmative Action employer. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, age, national origin, disability, sexual orientation, gender identity or expression, genetic information, marital status, amnesty or protected Veteran status in accordance with applicable federal, state, and local laws.
Hourigan Construction Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, age, national origin, disability, sexual orientation, gender identity or expression, genetic information, marital status, amnesty or protected Veteran status in accordance with applicable federal, state, and local laws.
