What are the responsibilities and job description for the Procurement Officer position at Housing Authority of the County of San Bernardino?
Agency Information
The Housing Authority of the County of San Bernardino (HACSB) was established in 1941 and has evolved into one of the most progressive housing authorities in the Country. We are the largest provider of affordable housing in San Bernardino County and proudly assist approximately 26,000 people. The Housing Authority is a separate legal entity from the County of San Bernardino with approximately 145 employees. The HACSB prides itself on providing more than just housing to residents and thanks to strong partnerships, we continue to help the families we serve access resources and services to enrich their quality of life.
The HACSB’s employees are passionate about their work and every position revolves around our agency’s mission and core values. We invite you to be a part of our dedicated team who strive to provide meaningful and impactful housing services and resources to the community we serve.
Job Information
Position starting pay: $30.69/hr. The initial review of applications will begin starting the week of May 6, 2024. Applications received before the initial review date will be considered, with qualifying applicants being eligible to participate in the phone screen process.
Hiring Information
All job offers are contingent upon successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (including physical, depending on position) background check (including credit check, depending on position), DMV pull (depending on position), employment history, education verification, and documentation of the right to work in the United States.
Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.
Position Summary
Under general direction performs a full range of high level and complex procurement and contract management duties. This includes the planning and development of requests for proposals, soliciting bids, and administering and monitoring contracts for a full range of agency needs; materials, supplies, services, equipment, as well as construction and development. Review and Process agency-wide PO's.
- Recommends procedures to review and evaluate Purchase Orders for supplies, materials, equipment, and services for completeness and accuracy; advises Housing Authority staff relating to procurement standards, commodity supply sources and procurement timeliness.
- Reviews contracts and procurement documents and forms for completeness and compliance with Housing Authority policies and procedures; keeps informed of market conditions, trends and new products; and evaluates vendor performance.
- Review and issue Purchase Orders. Reviews documentation, pricing and budget availability. Works with department to correct issues.
- Contacts vendors to solicit bids/proposals for materials, supplies and equipment, analyzes and tabulates bids/proposals and quotations for goods and services for both stock and special orders; researches availability, quality and price of items on order and prepare summary documentation placing orders accordingly.
- Researches and develops detailed specifications and scopes of work (SOW); works with agency staff to develop and implement solicitations for bids (Request for Proposals, Requests for Quotations, Invitations to Bid); solicits and analyzes proposals and recommends award for purchase, drafting board memos as needed for approval. Communicates and acts as a liaison between vendors and department users to develop compromises and resolve contractual problems or complaints; may organize and lead negotiation of contracts.
- Coordinates and monitors buying and procurement follow-up activities to ensure prompt delivery, correction of vendor shortages and damages, and the maintenance of quality control procedures.
- Confers with other Housing Authority staff to determine procurement needs, specifications and areas of standardization; coordinates procurement services and needs with other Housing Authority departments and outside agencies; and, processes Procurement department purchase orders.
- Writes, reviews, monitors and maintains Housing Authority contracts, including adherence to contract terms, procurement documents, and forms for completeness and compliance with Housing Authority policies and procedures; follows-up with insurance requirements; maintains contact and negotiates with vendors; keeps informed of U.S. Department of Housing and Urban Development (HUD) Federal and State Procurement and Contracting regulations and guidelines and ensures compliance with the agency’s procurement policy and procedures.
- Provides staff training on procurement related procedures.
- Responds to complaints and issues as it relates to assigned contracts and area of responsibility. Reviews any issues and provides resolutions.
- Prepares a variety of reports related to Procurement and Contract activities.
- Provides courteous, respectful, honest, timely and professional information to all Housing Authority staff, vendors, program participants, the public and partners for all procurement activities and services in accordance with Housing Authority Customer Service Policies.
- Performs additional duties as required by management; such as maintaining labor compliance program, and vehicle records.
Associates degree or equivalent, Bachelor’s preferred. Minimum of 4 years progressively responsible professional procurement experience, preferably in a public agency. Experience with Prevailing Wage and DIR requirements preferred.
PHYSICAL DEMANDS:
Hearing and speaking to exchange information.
Sitting for extended periods of time.
Seeing to read a variety of materials and equipment
Dexterity of hands and fingers to operate a computer keyboard.
Lifting light objects.
Bending at the waist, kneeling or crouching to file materials.
ENVIRONMENT:
Office environment.
Constant interruptions
The HACSB is committed to creating an inclusive environment that welcomes and values differences among our customers, vendors, and the communities in which we live and conduct business. Our continued success and growth is enhanced through initiatives that promote diversity throughout the company and our communities. HACSB is an equal opportunity employer.
Constant interruptions
The HACSB is committed to creating an inclusive environment that welcomes and values differences among our customers, vendors, and the communities in which we live and conduct business. Our continued success and growth is enhanced through initiatives that promote diversity throughout the company and our communities. HACSB is an equal opportunity employer.
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