What are the responsibilities and job description for the Administrative Assistant position at Howard Hanna Real Estate Services?
Administrative Assistant (Part-Time or Full-Time)
Location: Delmar, NY
Summary:
The Administrative Assistant works closely with a small team of real estate agents to handle a variety of tasks that help keep operations running smoothly and efficiently. This role offers flexibility, with hours ranging from 25–40 per week depending on your availability.
Compensation:
This position starts at $20 per hour, with additional compensation negotiable based on experience and education.
Essential Job Functions:
- Support agents by managing and overseeing transactions throughout the escrow process.
- Track and update crucial dates for transactions using a paperless platform.
- List properties on the MLS and close them out once finalized.
- Prepare contracts and collect deposits as needed.
- Help agents with social media posts (Facebook, Instagram) and design materials like flyers using Canva or similar tools.
- Keep office supplies stocked and handle purchasing as needed.
- Process mail (incoming and outgoing) and assist with office equipment like copiers, phones, and computers.
- Coordinate small local events in collaboration with agents.
- Attend company training sessions and meetings when required.
- Occasionally visit properties to assist with minor tasks in the field.
Qualifications:
- Solid administrative background with strong computer skills.
- Comfortable using Canva and managing social media platforms (Facebook, Instagram).
- Proficient in Outlook and other office software.
- Strong communication skills, both in person and in writing.
- Able to adapt to changing priorities and handle multiple tasks at once.
- Well-organized with a high attention to detail.
- Positive attitude and ability to work independently or as part of a team.
- Experience with graphic design tools like Photoshop or Illustrator is a bonus, but not required.
Job Types: Full-time, Part-time
Pay: From $20.00 per hour
Expected hours: 25 – 40 per week
Benefits:
- Flexible schedule
- Health insurance
Schedule:
- Day shift
Ability to Commute:
- Delmar, NY 12054 (Required)
Work Location: Hybrid remote in Delmar, NY 12054
Salary : $20
