Deputy Clerk I/II

POSITION SUMMARY                                                                            

The Deputy Clerk series are hourly, represented positions under direct supervision. The incumbent learns general office knowledge specific to court operations, policies and procedures. 

DISTINGUISHING CHARACTERISTICS

Deputy Clerk I is distinguished from a Deputy Clerk II in that a Deputy Clerk I is the entry level in the Deputy Clerk series; initially under close supervision, an incumbent in this class learns general office duties and specific court policies and procedures. This entry level classification is alternately staffed with the Deputy Clerk II.  An incumbent in this entry level classification may advance to a higher classification after gaining experience and demonstrating proficiency which meets the higher qualification of the Deputy Clerk II.

Deputy Clerk II is distinguished from a Deputy Clerk I in that a Deputy Clerk II is the journey level classification of this series. An incumbent in this classification is fully competent to independently perform a variety of complex and detailed office and court support duties with minimum supervision and to exercise sound judgement in applying legal codes, court procedures and policies.

ESSENTIAL DUTIES (Essential duties may vary from position to position within this classification. Reasonable accommodation will be made when requested and determined by the Court to be appropriate under applicable law.)

• Receive and examine legal documents; examine documents for completeness and conformity to requirements; return unacceptable documents; and affix seals and stamps to endorse, certify and/or file documents;
• Prepare and maintain documents; file legal documents and related case materials; retrieve and deliver files and documents to court or appropriate parties;
• Provide information regarding court procedures; answer inquiries and explain legal filing processes; explain fee and fines; assist individuals in locating material and information;
• Verify, enter, retrieve, correct, and update information in manual or automated record-keeping systems; operate standard office equipment such as typewriter, word processor, computer terminal, copy reproduction or facsimile machine, calculator and telephone;
• At the direction of the judge, prepare and issue legal orders such as warrants, writs, orders, subpoenas, abstracts, and other official documents on behalf of the court; recall warrants, exonerate bail (not bail bonds), record judgments, and dismiss or seal cases in accordance with established codes and court procedures;
• Prepare a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances, or petitions; and coordinate the flow of documents necessary for court assignments;
• Accept fines and fees; issue receipts and balance cash drawers;
• Organize own work, set priorities and ensure that critical deadlines are met;
• Organize and maintain varied general and departmental files; maintain filing systems and purge outdated materials as required; maintain tickler files and independently follow up on Court and office matters; and
• May be assigned to substitute for the Courtroom Clerk on a relief basis or training and

KNOWLEDGE OF

• Court office procedures, codes, processes and terminology;
• Basic business data processing principles and the use of word processing or personal

computing equipment;

• Principles and techniques for dealing with the public, often when relations may be strained;
• Business letter writing and the standard formats for typed materials;
• Correct English usage, including grammar, spelling and punctuation; and
• Business arithmetic.

SKILLS AND ABILITIES

• Explaining and applying a variety of legal terminology and concepts and technical Court procedures related to office support work;
• Organizing and maintaining accurate files and records;
• Performing detailed office support accurately;
• Prioritizing work and coordination of several activities;
• Operating standard office equipment, including a word processor and/or a personal or on-line computer; and
• Making accurate arithmetic calculations.

EDUCATION AND EXPERIENCE

Deputy Clerk I Equivalent to the completion of a general high school curriculum, including the use of standard office equipment and a working knowledge of computer software systems.

Deputy Clerk II The above plus fully competent in all levels of court support services; advanced case and calendar management; ability to train entry-level position.

OTHER REQUIREMENTS

• Typing accurately at an appropriate rate per minute to produce final documents;
• Enter information into a computer system in a timely manner (suggested minimum of 40 WPM); and
  
• Completion of a detailed background and/or criminal history check.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

The demands and work environment characteristics described here are representative of those that must be met or are encountered by an employee while successfully performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly Required

• Sit at a desk and/or in front of a computer terminal;
• Twist and bend neck;
• Repetitive hand movement while performing computer data entry as well as writing;
• Stand or sit and move from place to place within the office;
• Hearing and speaking to listen effectively and talk with individuals in person and by phone;
• Handle files, single pieces of paper, stacks of paper, reference and other materials;
• Reach above and below shoulder height;
• Grasp, lift and move items weighing up to 10 lbs; and
• Push and/or pull drawers of desk and/or file cabinets.

Frequently Required

• Kneel, crouch and stoop while retrieving materials from shelves and cabinets;
• Tolerate mild exposure to dust; and
• Grasp, lift and move items weighing up to 15 lbs.

Occasionally Required

• Move items weighing up to 25 lbs; and
• Crawl and/or climb while retrieving materials.

Humboldt Superior Court offers a generous benefit package which includes:

• CalPERS Public Retirement System – 5 years vesting requirement
• Medical Plan – 5 health plan choices
• Retiree Medical Plan available at retirement
• Dental Plan
• Vision Plan
• Paid Time Off (PTO)
• Paid Sick Leave (carries over each year)
• Paid Court Holidays (13 annually)
• Paid Bereavement Leave
• Life Insurance/AD&D Plan – $25,000 Life Insurance/$25,000 Accidental Death/Dismemberment – No cost to Employee, supplemental coverage available
• 457(b) Plan – Optional
• FSA Pre-tax Medical & Dependent Care Plans
• Employee Assistance Program (EAP) – No cost to Employee
• Educational Reimbursement Program – Reimbursed by Employer

Salary : $19 - $23