What are the responsibilities and job description for the Facilities Manager position at IFab Corporation?
Job Overview:
The Facilities Manager is responsible for the overall management and maintenance of the physical environment of the organization. This includes overseeing the maintenance, cleaning, security, and operational aspects of all company facilities. The role ensures that the workplace is safe, efficient, and conducive to the productivity and well-being of employees.
Key Responsibilities:
Facility Maintenance and Operations:
Candidate must have some or all of the following skills and abilities:
Skills and Qualifications:
Working Conditions:
Occasional on-call availability for emergencies or after-hours situations.
Ability to lift and carry items, inspect facilities, and move around the workplace for inspections and repairs.
The Facilities Manager is responsible for the overall management and maintenance of the physical environment of the organization. This includes overseeing the maintenance, cleaning, security, and operational aspects of all company facilities. The role ensures that the workplace is safe, efficient, and conducive to the productivity and well-being of employees.
Key Responsibilities:
Facility Maintenance and Operations:
- Oversee the maintenance of buildings, office spaces, and all other company facilities, ensuring compliance with health and safety regulations.
- Develop and implement preventative maintenance schedules for equipment, HVAC systems, plumbing, electrical, and other critical infrastructure.
- Coordinate repairs and maintenance work as needed, ensuring minimal disruption to operations.
- Ensure compliance with all local and national building codes and regulations.
- Negotiate contracts with external service providers for cleaning, maintenance, security, landscaping, and other facility-related services.
- Monitor and assess vendor performance to ensure high standards of service are maintained.
- Ensure that services are delivered in a timely and cost-effective manner.
- Ensure that the building complies with fire safety, health, and environmental regulations.
- Conduct regular safety inspections and implement measures to mitigate risks, including emergency preparedness and disaster recovery plans.
- Respond to and manage emergency situations as needed, ensuring the safety of all employees.
- Oversee the allocation of office spaces and ensure efficient use of company facilities.
- Plan for space needs and coordinate office moves, reconfigurations, or expansions.
- Work with HR and other departments to ensure workspace layouts meet employee needs and ergonomic standards.
- Prepare and manage the facility management budget, ensuring all costs are within financial guidelines.
- Monitor and control costs related to building maintenance, supplies, and services.
- Identify opportunities to reduce operational costs and improve efficiency.
- Implement and promote sustainable practices such as energy-efficient systems, waste reduction, and green building initiatives.
- Monitor energy usage and develop strategies to reduce consumption.
- Serve as the primary point of contact for employees regarding facility-related concerns or requests.
- Work closely with department heads and senior management to ensure the facilities meet the evolving needs of the organization.
- Maintain records of all facility-related activities, including maintenance schedules, repair work, and vendor contracts.
- Provide regular reports to senior management on facility performance, budget status, and other key metrics.
Candidate must have some or all of the following skills and abilities:
Skills and Qualifications:
- Bachelor’s degree in Facilities Management, Business Administration, Engineering, or related field (or equivalent experience).
- Proven experience (typically 5 years) in facilities management or a related role, with at least 2 years in a supervisory position.
- Strong understanding of building systems, safety regulations, and maintenance procedures.
- Excellent organizational and project management skills.
- Strong communication and interpersonal skills to effectively collaborate with staff, vendors, and management.
- Ability to work independently, solve problems, and make decisions under pressure.
- Proficiency in using facilities management software and Microsoft Office Suite.
- Strong budgeting and financial management skills.
Working Conditions:
Occasional on-call availability for emergencies or after-hours situations.
Ability to lift and carry items, inspect facilities, and move around the workplace for inspections and repairs.
