ADMINISTRATIVE ASSISTANT I

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

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To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded underMy Documents → Additional Documentssection for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

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Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, pleasedo not include wage or salary information in your resume or other profile or application materials.

Springfield, IL, US, 62703

Job Requisition ID:43362

Position Title: Administrative Assistant I- Public Safety Services-Firearms Bureau
Closing Date/Time:12/30/2024
Agency:Illinois State Police
Class Title:ADMIN ASSISTANT I - 00501
Skill Option:Law Enforcement/Correctional
Bilingual Option:None
Salary:Anticipated Starting Salary $5,423 monthly; Full Range $5,423-$7,721 monthly
Job Type:Salaried
Category:Full Time
County:Sangamon
Number of Vacancies:1
Plan/BU:RC028

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• Current State of Illinois Union applicants must apply as internal applicants to be considered for bargaining rights.
• All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website.
• State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

• Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
• Note: The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
• Answer all questions thoroughly- DO NOT STATE SEE RESUME

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Posting Identification Number43362

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Position Overview

Under general direction for the Division of Justice Services conducts a variety of studies/reports or problems within the Firearms Services Bureau (FSB), some confidential and/or non-sensitive in nature, affecting operating procedures, such as, firearm legislation. Assists in the planning, performance measurements, and review processes that addresses strategic and tactical plans of the Bureau; assists in the development, approval and publishing of policies, procedures, and legal opinions for the Bureau; assists in developing, implementing, and administering the FSB Employee Training Program. Complies a variety of inter/intra agency electronic correspondence and reports on behalf of the Bureau Chief; initiates inter/intra agency correspondence regarding policies and procedures; ensures all reports and correspondence are accomplished in a timely, efficient, and correct manner; attends and participates in bureau staff meetings. Responsible for the Firearms Services Bureau's information of the ISP website ensuring it's accuracy.

Essential Functions

• Conducts a variety of studies/reports on problems withing the FSB, some confidential and/or non-sensitive in nature, affecting operating procedures, such as firearm legislation.
• Assists in the planning, performance measurements, and review processes that addresses strategic and tactical plans of the Bureau.
• Compiles a variety of inter-intra agency electronic correspondence and reports on behalf of the Bureau Chief.
• Posts Firearms Services Bureau's information on the ISP website and edits to ensure accuracy.
• Performs other duties as assigned or required which are reasonably within the scope of the duties.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Prefers one (1) year experience applying the principles and practices of public administration.
• Prefers one (1) year strong organizational, written and oral communication skills, including the ability to prepare written communication utilizing proper grammar, spelling, and punctuation.
• Prefers at least one (1) year experience working with software such as Microsoft Office including Word, Excel, Access and PowerPoint to develop reports.
• Prefers at least one (1) year experience creating and producing reports such as statistical reports and drafting accompanying narratives to summarize reports and presentations.

Conditions of Employment

• Requires ability to pass the Illinois State Police background check.
• Requires ability to pass a drug test.
• Required to be fingerprinted.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the j ob descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours:Monday-Friday 8:30am-5:00pm
Work Location:801 S 7th St Springfield, IL 62703-2487
Agency Contact:ISP.JobPostings@illinois.gov
Posting Group:Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Salary : $5,423 - $7,721