Equity Plan Administrator

Equity Plan Administrator
Our client is seeking an experienced Equity Plan Administrator to oversee and manage their equity compensation programs. In this pivotal role, you will handle the day-to-day administration of equity plans, including stock options, restricted stock units (RSUs), and performance shares. This position requires a focus on ensuring compliance with securities laws and regulations while delivering exceptional support to employees and executives. This is a full-time, onsite role based in either Morgantown, WV, or Houston, TX.

Key Responsibilities

• Administer the complete lifecycle of equity grants, including issuance, modifications, exercises, and cancellations.
• Maintain precise and current records within the equity management system.
• Prepare and distribute employee communications related to equity programs.
• Serve as the primary contact for equity-related inquiries, offering guidance to employees and managing vendor relationships.
• Ensure compliance with securities laws and regulations, including Section 16 reporting requirements.
• Prepare and submit required filings to regulatory authorities (e.g., SEC).
• Collaborate with the Finance team on equity budgeting, forecasting, and monthly/quarterly/annual reconciliations.
• Conduct regular audits of equity plan data to ensure accuracy and proactively identify any discrepancies.
• Partner with legal counsel and finance teams on equity program matters.
• Stay informed on changes to equity compensation laws and regulations.
• Drive improvements in equity administration processes, implementing best practices to scale effectively with organizational growth.

Qualifications

• Bachelor’s degree in Finance, Accounting, Human Resources, or a related field.
• 5 years of experience managing equity plans, preferably with a publicly traded company.
• Comprehensive knowledge of equity compensation principles, including stock options, RSUs, and performance shares.
• Proficiency in equity administration software and advanced Microsoft Office skills.
• Exceptional organizational and time management abilities, with the capacity to prioritize tasks in a fast-paced environment.
• Strong interpersonal and communication skills, with the ability to effectively engage with employees, vendors, and stakeholders.