Purchasing Agent

Job Description Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a comprehensive benefits package including: Medical, Dental, Vision, Life Insurance, and Flexible Spending Paid time off, including annual and sick leave and paid holidays Florida Retirement System (FRS) participation Voluntary participation in 403(b) and 457(b) deferred compensation plans QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS: The qualifications and skill requirements for this position include: Associate’s degree in Business or Accounting from an accredited institution and a minimum of two (2) years of proven work experience in business; Computer literacy to include proficiency with various computer software (MS Outlook, Word, Excel); General knowledge of all areas of the Finance Division; Knowledge of accounting concepts and business processes; Ability to complete appropriate and assigned business processes; Excellent communication (verbal and written) skills; Excellent organizational skills and strong attention to detail; Ability to assist in other areas of Finance; Ability to deal professionally with all types of individuals via telephone and in person; The following is preferred: Bachelor’s degree in Accounting, Business, or a related field from an accredited institution; Prior work experience with an integrated ERP Accounting system; Proven accounting work experience specifically with inventory and assets. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: The essential job functions and responsibilities for this position include, but are not limited to: Processing purchase requisitions; Issuing and distributing purchase orders; Reviewing and approving supplier applications; Updating/adding new supplier information in database, including W9 forms, and banking information; Assisting with monitoring credit card activity and ensuring compliance to rules and procedures; Preparing inventory disposal reports for board approval; Coordinating the disposal of surplus property; Assigning tag numbers to newly acquired assets; Physically tagging assets once received; Recording of acquisition, transfers, and dispositions in the accounting system using accurate forms, account numbers and classification codes; Answering telephone inquiries pertaining to purchasing and inventory of assets; Responsible for reconciling depreciation monthly and yearly; Interacting with faculty, staff and administrators at all levels; and Assisting in training in all other areas of Purchasing and Receiving. as needed. SPECIFIC DUTIES AND RESPONSIBILITIES: The specific duties and responsibilities for this position include, but are not limited to: Assisting with Receiving area ensuring accuracy of receipts in Workday; Conducting annual inventory and unannounced audits of inventory at all campus locations; Completing inventory processes in Workday; Affixing barcode(s) to inventory item(s) once received, issued and assigned; Tracking inventory and their location and reconciling for any discrepancies in Workday; Monitoring relocation and disposal of assets and completing necessary processes; Assisting in preparing capital asset depreciation schedules; Completing monthly reconciliation of the inventory to the general ledger; Preparing monthly and year-end inventory reports for the Finance Division; Assisting with audit inquiries and requests related to purchasing and inventory of assets; Assisting in monitoring expense credit card activity and enforcing rules and guidelines; Assisting in following up with unreconciled expense card transactions; Assisting in conducting training on expense cards and general purchasing procedures; Maintaining supplier files to include updating W9 forms, TIN matching with IRS records and assisting with annual 1099 report; Obtaining quotes for requisitions as needed; Processing orders and requisitions; Assisting with Accounts Payable to research issues for processing invoices for payment; Answering purchasing and inventory related inquiries; Assisting Director of Procurement with follow up of expense reports related to expense card purchases; Assisting in other areas of Purchasing and Receiving; Completing all other duties assigned by the Director of Procurement. PHYSICAL REQUIREMENTS: This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College. Classification Staff Supervisory No FLSA Exempt Yes Employment Type Regular Compensation and Application Deadline The salary for this position ranges from a minimum of $41,752.64 to a midpoint of $54,278.43 | Exact compensation may vary based on skills, experience and education | Open until filled Indian River State College serves Florida’s Treasure Coast as the four-county region’s premier provider of post-secondary education. A comprehensive public institution, IRSC offers short-term career training, two-year Associate Degrees and Bachelor’s Degree programs. The College’s combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice. IRSC EEO/Equal Access Policy Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information. For instructions on how to apply, please click here.

Salary : $41,753 - $54,278