Operational Specialist

Project Title: R&D Digital Tools and Automation Specialist

Project Location: Tucson, AZ

Project Duration: 12 Months

Job Description:

• The Digital Innovation and Operational Services Chapter is a global team in R&D that focuses on internal improvement: increasing productivity, efficiency, and the ability of the R&D organization to collaborate across its global organizational interfaces.
• Our work involves reducing the complexity of our systems, harmonizing processes, tools, and business practices, and building connections across geographical and organizational silos.
• We are seeking an R&D Enterprise Tools Operations Specialist to join our global support team. You are well organized and detail-oriented. You will be the reliable service provider handling critical system requests within our core business tools, ensuring our scientists and engineers worldwide can focus on developing innovative products for patients.
• This role isn't just about clicking buttons, though. In addition to providing daily support to scientists, it's about learning our business processes well enough to break it down and help us automate the tedious parts. If you’re an execution-focused individual with a knack for process improvement, data, and technology, you'll fit right in. Come help us digitize, automate, and streamline the administrative burden so our scientists can focus on science!
• This role requires building organizational know-how—understanding who our internal customers are, how they work, and solving problems in a way that anticipates their support needs. You are quick in learning new software systems and tools, Product helping your coworkers every day, and are motivated to innovate internal processes to automate tasks, you will fit right into our team!

Key Responsibilities:

• As a part of a global centralized expert support team, execute enterprise tool system tasks based on R&D customer requests, leveraging expert knowledge of business tools, compliance requirements, and R&D teams and processes.
• Execute R&D System Requests: Fulfill customer tool requests using expertise in business systems and compliance standards.
• Provide Timely Expert Support: Offer professional, empathetic, and quick solutions to R&D operational issues and system problems.
• Expert in our Global Business Applications: Act as the subject matter expert for one or more complex R&D business applications.
• Specialize in R&D Processes: Develop deep expertise in key processes (e.g., records management, lab data, change requests) for high-accuracy execution.
• Maximize Scientist Productivity: Use your expertise across business data and organizational structure to streamline operations and save significant time for R&D scientists.
• Anticipate Customer Needs: Build organizational know-how of R&D roles and priorities to deliver proactive system support.
• Maintain Global Service Excellence: Demonstrate a strong, collaborative customer service mindset within a diverse, global team.
• Drive Process Improvement: Identify manual steps and actively suggest opportunities for digitization and improvement.
• Automate Administrative Tasks: Apply or develop automation and AI tools to reduce administrative load on R&D staff.
• Ensure Data Integrity and Compliance: Guarantee all activities strictly adhere to regulated R&D processes, supporting audits and data retrieval.

Requirements:

• Education: Bachelor’s degree, preferably in a technical, scientific, or business discipline.
• Experience: 2 years of professional experience in an operations, technical support, or system administration role, or equivalent academic projects / internships
• Language Skills: Excellent written and verbal English Language skills are required to support our global organization.
• System Proficiency: Ability to quickly learn new software, systems, and processes is essential.
• Prior experience in enterprise business applications is desirable (e.g., Electronic Document Management Systems, Learning Management Systems, or Project Management tools).
• Education and experience in data structures, databases, automation, scripting, AI prompt engineering and/or development of AI agents is desirable
• Tools : Experience with SAP, Cornerstone, Google Suite, and Office Suite is a plus.
• Execution & Focus: A proven ability to complete complex, detailed tasks accurately and efficiently. You have a rigorous and detail-oriented approach to following established processes.
• People Skills: Demonstrated ability to work well with others in a hybrid virtual and global team environment