What are the responsibilities and job description for the Export Coordinator position at ITT Inc.?
About ITT:
ITT is an industrial manufacturer of critical, engineered components that serve fast-growing end markets in transportation, flow, energy, aerospace and defense. The company’s differentiation is sustained through a combination of several factors: execution, the quality of its leadership and our DNA as an engineering leader. We have a clear purpose as an organization: to provide our customers with cutting-edge solutions to help solve their most critical needs.
The company generated 2023 revenues of $3.3 billion and is comprised of three distinct segments:
- Motion Technologies ($1.5B revenue) is a global leader in brake pads, shock absorbers and sealing solutions for the automotive and rail markets
- Industrial Process ($1.1B revenue) is a global leader in centrifugal and twin-screw pumps for the chemical, energy, mining and industrial markets
- Connect & Control Technologies ($0.7B) is a niche player in harsh environment connectors and control components in critical applications for the aerospace, defense and industrial markets.
ITT is headquartered in Stamford, Connecticut with over 10,000 employees in more than 35 countries and sales in approximately 125 countries.
Position Summary
Coordinate Export & Canadian shipments & provide general administrative support. Prepare, (including checking in
Crossdocks), file and distribute shipping documentation for Canadian and Export orders. Deliver packing lists defining the pieces, weight and dimensions for each shipment to Export Services on the day the shipment is packed. Manage files of orders awaiting shipping release and FOB Destination release. Reconcile all outstanding Export and Canadian orders daily, coordinating with CDC Supervisors and MDC Inventory Analyst. Process shipping memos from Export Services on shipping systems and coordinate pickup with local carriers. Respond to miscellaneous walk-in and phone inquiries, ensuring all visitors sign in/out. Manage visitor and contractor safety summaries and certificates of insurance. Collect/distribute mail and facilitate local Accounts Payables process. Manage files and long-term storage. Startup and shutdown WMS as necessary. Assist Customer Service with various inquiries (including providing packing lists or PODs). Perform housekeeping and serve on CDC Safety Committee.
Essential Responsibilities
Prepare Canadian & export documentation. Coordinate export shipment (including crossdock check-in), forwarding shipment information to Export Services in SFO and moving containers into Export staging on WMS. Expedite and reconcile outstanding orders, sending daily status email. File packing lists and bills of lading for all orders. Generate bills of lading for LTL shipments and air bills for air shipments and coordinate pickups. Print end of day manifests for carriers. Manage folders of export shipments awaiting shipment release and FOB Destination release. Generate COFC/COQ as required. Identify missing tariff codes and COOs and obtain from Export Services.Research and respond to Customer Service, Price Audit & FRC for shipment tracing, proofs of delivery, freight charges, order expediting, order cancellation and carrier selectionFacilitate local A/P process (collect/distribute mail, forward invoices for processing, manage files). Enter SAP requisitions. Answer walk-in and phone inquiries and re-direct as necessary. Manage visitor and contractor safety summaries and certificates of insurance. ESH – Perform housekeeping in Export area and files, wall to wall. Serve on Safety Team: perform Safety Observations, complete Near Miss Forms and other ESH duties as required. Comply with OSHA regulations and ITT Goulds Pumps/departmental safety policies.Train other personnel as required.Other miscellaneous duties as assigned by local supervision.
Position Requirements
-H.S. or equivalent-PC Training required-Some college preferred
Experience: -2-5 yrs. Transportation experience-Export documentation experience-Supervisory experience a plus
Other Skills/Knowledge/Experience: -PC Skills – MS Office, Kewill FlagShip, SAP, GetPaid, carrier shipping systems-AS/400 Skills – PRMS, Exeter WMS-Organizational and time management skills.-Customer orientation-Effective communication skills
Equal Pay Act Statement
We aim to pay our ‘ITT’ers’ fairly and competitively in the locations that they live and work. Pay-for-performance is a principle that we believe in, and employees are rewarded based not only on ‘what’ they accomplish, but also on ‘how’ they reflect ITT’s values. ITT offers a competitive salary and robust total rewards package, such as health insurance, 401(k), short and long-term disability, paid time off, growth and developmental opportunities, and other incentive compensation programs. Specific benefits are dependent upon whether or not the position is part of a collective-bargaining agreement. The salary offered to a candidate is based several factors such as candidate experience and qualifications, location, as well as market and business considerations.Equal Pay Act Range
45,300.00 - 67,700.00, plus benefits and potential bonus
