What are the responsibilities and job description for the Legal Administrative Assistant - Environmental/Regulatory/Legislative position at Jackson Walker LLP?
Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.
Legal Administrative Assistant - Environmental/Regulatory/Legislative
Position Type: Full time/Non-Exempt
Department: Environmental/Regulatory/Legislative
POSITION SUMMARY
Provides high-level administrative support to the Environmental/Regulatory/Legislative team in Austin.
Maintains positive contact with attorneys and support staff and observes confidentiality of client, personnel and firm matters.
ESSENTIAL DUTIES & RESPONSIBILITIES
-
Coordinate and schedule travel, meetings and appointments for attorney(s); assist with expense reimbursements
-
Provide accurate timesheet entry, review and revision; participate in timely review and submission of prebills and/or client bills
-
Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorneys in a timely and courteous manner
-
Manage hard copy documents and transmit for safekeeping, profile electronic documents/emails and manage distribution of correspondence and legal documents
-
Manage and prioritize incoming workflow to meet all deadlines
-
Perform other administrative and secretarial duties as requested
KNOWLEDGE, SKILLS, & ABILITIES REQUIRED
-
Must be highly organized and able to manage multiple concurrent projects
-
Comfortable communicating with clients
-
Excellent knowledge of Microsoft Office, especially Word and Outlook
-
Working knowledge of legal documents, formatting, table of contents, styles, track changes, inserting and labeling pdf documents and inserting into documents and converting pdf documents to Word
-
Experience working with a document management system (iManage experience a plus).
-
Good grammatical and writing skills
-
Ability to multi-task and work closely with attorneys in a fast-paced busy role.
-
Minimum of 5 years’ experience
-
Experience working in a law firm preferred
-
Experience with PUC filings, SOAH &TCEQ filings