What are the responsibilities and job description for the Facilities Coordinator position at JLL?
This role will provide general overall Facilities Management (FM) services including continuous monitoring of the facility. Working with property managers to handle routine property management operations, including procurement of property supplies and services, issuing work orders and managing Corrigo, supporting the onsite FM and Engineering Team, managing service contracts, and processing specific accounts payable and accounts receivable.
Responsibilities
Assist Facility Management Team with tactical planning for the team's goals and objectives
Provide facility-specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate special events in support of the client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with the client, visitors, and guests
Ensure appropriate follow-up with customers
Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the client environment with minimal disruption
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis, and reporting
Assist with researching, analyzing, and reporting budget variances
Any and all tasks/duties assigned
Education/Experience
Associates degree in facilities management, building, business, or another related field
2 years' experience with Facility or Property Administration
Skills/Knowledge
Superior customer service skills and orientation
Ability to maintain professionalism at all times and under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal, and people skills
Strong organizational skills and collaborative style
Must be proficient at Excel Spreadsheets and have the capability of customizing administrative reports
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Responsibilities
Assist Facility Management Team with tactical planning for the team's goals and objectives
Provide facility-specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate special events in support of the client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with the client, visitors, and guests
Ensure appropriate follow-up with customers
Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the client environment with minimal disruption
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis, and reporting
Assist with researching, analyzing, and reporting budget variances
Any and all tasks/duties assigned
Education/Experience
Associates degree in facilities management, building, business, or another related field
2 years' experience with Facility or Property Administration
Skills/Knowledge
Superior customer service skills and orientation
Ability to maintain professionalism at all times and under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal, and people skills
Strong organizational skills and collaborative style
Must be proficient at Excel Spreadsheets and have the capability of customizing administrative reports
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Facilities Assistant / Coordinator
Genesys -
Indianapolis, IN
Project Coordinator, Retail Facilities
Lids -
Indianapolis, IN
