What are the responsibilities and job description for the Facility Coordinator position at JLL?
Facility Coordinator
Primary functions would be to support JLL / GM Facilities Staff with property management operations.
Essential Functions:
Directly support the JLL Facility Manager and team related responsibilities, including, but not limited to:
Prepare morning daily operation reports.
Review financial reports, ensure accuracy prior to daily, weekly, monthly, and annual submissions.
Ensure all training for team is scheduled and completed to prevent delinquencies.
Provide support regarding GMS/BPD Process ensuring compliance is maintained.
Order facility related materials to support facility operations.
Maintain JLL Share Points / GM Client Share Points
Schedule meetings
Employee Badging / Sponsorships
Special Projects/Reports as needed.
Coordinate Visits for any JLL/GM Romulus Visitors
Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
Work with team members to identify and respond to any financial or budgeting related issues.
Helps support facility specific cost savings targets to contribute to the account achieving significant savings.
Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits.
Coordinates special events in support of client or Jones Lang LaSalle.
Provides support for meetings and conference room reservations, as needed, and directed.
Acts as an interface with client, visitors, and guests.
Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance.
Demonstrate leadership, responsiveness, and creativity in finding solutions for service delivery.
Ensures appropriate follow up with customers.
Seeks to continuously improve processes, systems, and overall client satisfaction.
Required Knowledge, Skills, and Abilities (KSA):
2 years' experience with Facility or Property Administration.
Proficient at Microsoft Excel Spreadsheets / MS Office, and administrative capability of customizing administrative reports.
Customer service skills and orientation.
Ability to always maintain professionalism, under stressful situations.
Ability to plan and manage work under time constraints.
Ability to multitask and work without direct supervision.
Proficient in MS Office, and possess strong written, verbal and people skills.
Strong organizational skills and collaborative style needed.
Must be proficient at Excel Spreadsheets, and administrative capability of customizing administrative reports.
Note: Position will train for the follow but not limited to:
SAP/Ariba, Corrigo, Maximo, E1 Financial, ADP, Reliance, Microsoft Teams, Intelex, Go Spot Check, ISN, Workday, Adaptive, Smartsheet
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Primary functions would be to support JLL / GM Facilities Staff with property management operations.
Essential Functions:
Directly support the JLL Facility Manager and team related responsibilities, including, but not limited to:
Prepare morning daily operation reports.
Review financial reports, ensure accuracy prior to daily, weekly, monthly, and annual submissions.
Ensure all training for team is scheduled and completed to prevent delinquencies.
Provide support regarding GMS/BPD Process ensuring compliance is maintained.
Order facility related materials to support facility operations.
Maintain JLL Share Points / GM Client Share Points
Schedule meetings
Employee Badging / Sponsorships
Special Projects/Reports as needed.
Coordinate Visits for any JLL/GM Romulus Visitors
Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
Work with team members to identify and respond to any financial or budgeting related issues.
Helps support facility specific cost savings targets to contribute to the account achieving significant savings.
Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits.
Coordinates special events in support of client or Jones Lang LaSalle.
Provides support for meetings and conference room reservations, as needed, and directed.
Acts as an interface with client, visitors, and guests.
Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance.
Demonstrate leadership, responsiveness, and creativity in finding solutions for service delivery.
Ensures appropriate follow up with customers.
Seeks to continuously improve processes, systems, and overall client satisfaction.
Required Knowledge, Skills, and Abilities (KSA):
2 years' experience with Facility or Property Administration.
Proficient at Microsoft Excel Spreadsheets / MS Office, and administrative capability of customizing administrative reports.
Customer service skills and orientation.
Ability to always maintain professionalism, under stressful situations.
Ability to plan and manage work under time constraints.
Ability to multitask and work without direct supervision.
Proficient in MS Office, and possess strong written, verbal and people skills.
Strong organizational skills and collaborative style needed.
Must be proficient at Excel Spreadsheets, and administrative capability of customizing administrative reports.
Note: Position will train for the follow but not limited to:
SAP/Ariba, Corrigo, Maximo, E1 Financial, ADP, Reliance, Microsoft Teams, Intelex, Go Spot Check, ISN, Workday, Adaptive, Smartsheet
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.