What are the responsibilities and job description for the Vendor Coordinator position at JLL?
What this job involves - The Vendor Coordinator will assist the Vendor Manager in coordinating facility hard services activities that include, but not limited to, building and facility maintenance and JLL subcontractor programs. Support vendor relations initiatives for day-to-day assignments.
What is the day to day?
Responsible for coordination of maintenance activities regarding to internal facility systems but not limited to elevators, roll up doors, dock levelers.
Responsible for alerting management of any unsafety condition or behavior and promote safety culture in all maintenance activities including subcontractors, suppliers and visitors.
Support EHS team to fully comply with all EHS programs requirements and assist with any vendor related issues arising from an incident, near miss, good catch, investigation or other circumstances.
Comply with and ensure vendors requirements of the client contract and meet or exceed key compliance requirements.
Perform critical scheduling and coordination of maintenance hard services in conjunction with area managers, vendor manager and maintenance planners plus attend to critical work and complete closure within the require specified time.
Ensure compliance of all regulatory laws and guidelines are met in accordance to their SOP's as they relate to the work being scheduled by maintaining JLLs practices across all maintenance activities to meet client compliance requirements.
Participate and ensure that JLL services and activities are compliant with the client contract.
Deliver technical competency and adherence to site procedures and policies (where applicable).
Support Business Continuity Planning activities and participate as a key team member in responses to emergency situations.
Ensure client satisfaction with delivery of facility management services and provide support in monitoring and increasing customer satisfaction.
Escort vendors as needed throughout the facility.
Desire experience and technical skills -
Required
Proficient computer skills, including familiarity with standard office software
Demonstrated excellence in customer service
Proven experience in scheduling and calendar management
Strong organizational abilities with attention to detail
Basic understanding of facilities maintenance hard services, like elevators, HVAC, plumbing, mechanical, etc.
Preferred
Familiarity with CMMS
Work experience in a skilled trade
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
What is the day to day?
Responsible for coordination of maintenance activities regarding to internal facility systems but not limited to elevators, roll up doors, dock levelers.
Responsible for alerting management of any unsafety condition or behavior and promote safety culture in all maintenance activities including subcontractors, suppliers and visitors.
Support EHS team to fully comply with all EHS programs requirements and assist with any vendor related issues arising from an incident, near miss, good catch, investigation or other circumstances.
Comply with and ensure vendors requirements of the client contract and meet or exceed key compliance requirements.
Perform critical scheduling and coordination of maintenance hard services in conjunction with area managers, vendor manager and maintenance planners plus attend to critical work and complete closure within the require specified time.
Ensure compliance of all regulatory laws and guidelines are met in accordance to their SOP's as they relate to the work being scheduled by maintaining JLLs practices across all maintenance activities to meet client compliance requirements.
Participate and ensure that JLL services and activities are compliant with the client contract.
Deliver technical competency and adherence to site procedures and policies (where applicable).
Support Business Continuity Planning activities and participate as a key team member in responses to emergency situations.
Ensure client satisfaction with delivery of facility management services and provide support in monitoring and increasing customer satisfaction.
Escort vendors as needed throughout the facility.
Desire experience and technical skills -
Required
Proficient computer skills, including familiarity with standard office software
Demonstrated excellence in customer service
Proven experience in scheduling and calendar management
Strong organizational abilities with attention to detail
Basic understanding of facilities maintenance hard services, like elevators, HVAC, plumbing, mechanical, etc.
Preferred
Familiarity with CMMS
Work experience in a skilled trade
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.