Conference Coordinator

Support a client in Northfield, Illinois as an Administrative Assistant.

Key Responsibilities:

• Plan and coordinate conferences from inception to completion.
• Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination.
• Communicate with sponsors and venue to ensure timely delivery of event requirements.
• Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking.
• Ensure compliance with event policies and timelines.
• Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations.
• Provide administrative support to the company president.
• Create and update conference webpages.
• Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.).
• Update and maintain forms in Wufoo.
• Communicate day of conferences with sponsors and attendees.

Qualifications:

• Proven experience in project management, conference coordination, and related administrative roles.
• Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to work well under pressure and in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe, and Wufoo.
• Ability to work independently in small office environment.
• Some travel required for on-site for pre-conference setup the day before conference as well as on-site conference management.
• Professional presentation and demeanor.
• Bachelor's degree or equivalent experience.

Salary : $40,000 - $80,000