Paralegal

About the Role:

We are seeking a detail-oriented, highly organized Paralegal to support our Regulatory Practice Group and other teams as needed. This role includes managing complex administrative filings with state agencies and coordinating document production for large-scale projects—both digitally and in print, including binding and distribution. The ideal candidate excels in a fast-paced, collaborative environment, communicates effectively, and demonstrates strong technical skills. Success in this role requires exceptional attention to detail, a customer service mindset, and the ability to work seamlessly within our pooled paralegal team, where shared responsibilities and clear communication are key.

Key Responsibilities:

• Prepare, edit, and organize legal documents in Word, Excel, and PDF formats
• Support large, multi-jurisdictional administrative filings and hearing preparation
• Retrieve, review, and produce legal documents (both digital and hard copy, binding and distribution)
• Coordinate document workflows and deadlines with attorneys, clients, and the Paralegal Manager
• Organize and maintain electronic document records and filing systems
• Prepare exhibit lists, discovery logs, and correspondence
• Work with administrative agency personnel and coordinate with outside document vendors
• Track case deadlines, hearing dates, and filings; ensure timely communication and follow-up
• Collaborate with the firm’s Production Specialist on supplies and project planning
• Accurately record and manage billable time using the firm’s legal billing system, adhering to billable hours goals
• Participate in internal workflow discussions and contribute to process improvements
• Assist with general office and facilities support as needed
• Uphold client confidentiality and professional standards at all times
• Other duties as assigned

 Qualifications:

• Strong attention to detail and organizational skills
• Excellent communication skills—verbal, written, and interpersonal
• Proficiency in Microsoft Office (Word, Excel), Adobe Acrobat, and document management systems
• Ability to work independently and as part of a team
• Ability to manage multiple deadlines in a high-volume environment
• Prior experience in a legal or administrative support role is a plus but not required—we’re looking for someone highly detail-oriented with a customer service mindset who works well in a team setting

Minimum job requirements

Education: Bachelor’s degree preferred and a minimum of two years of similar professional experience required.

Skills: 

Strong written and verbal communication skills 

• Excellent attention for detail and strong organizational skills
• Ability to work efficiently in a face-paced environment with or without direct supervision and coordinate multiple projects
• Strong computer skills, including a high level of proficiency specifically with Microsoft Office and Adobe and the ability to locate specific items on the internet
• Flexibility for additional hours as needed is an asset

Physical requirements

This position requires standing, walking and moving heavy objects.

Disclaimer

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Time commitment: 5 days per week, typically 9:00 a.m. – 5:00 p.m. or 10:00 a.m. – 6:00 p.m

Location: This is an in-person office position

Employee type:  Non-Exempt