Payroll Specialist

Kennett Consolidated School District is seeking a dynamic payroll specialist candidate who will nurture, prepare, and empower ALL students and staff to succeed in their academic, social, and emotional journey.  A leader who exhibits a belief in the importance of relationships and resiliency through a student-centered approach will be able to successfully support the district’s mission and vision.

Kennett's uniquely diverse student population makes applicants considered fluent or bilingual highly sought.  Applicants with at least three (3) Spanish courses at the college/university level or who have a command of conversational Spanish are encouraged to apply.

QUALIFICATIONS:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily.   The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.  As required under the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals to perform the essential functions.   

1. Minimum of 3 years of experience in payroll processing, with demonstrated proficiency in computerized payroll systems; experience in a public school or educational setting is preferred.
2. Strong organizational skills with the ability to manage and maintain large volumes of data and documentation with accuracy and attention to detail.
3. Experience with CSIU financial software is strongly preferred.
4. Proficiency in Microsoft Excel and data management tools.
5. Excellent verbal and written communication skills, with the ability to interact professionally and effectively with a diverse range of individuals.
6. Ability to work independently, prioritize tasks, and manage time effectively in a fast-paced environment with frequent interruptions.
7. Proven ability to produce accurate and consistent results under tight deadlines.
8. High level of discretion and professionalism in handling confidential and sensitive information.
9. Commitment to continuous improvement, equity, and collaboration in support of the school district’s mission and goals.

PRIMARY RESPONSIBILITIES

1. Maintain accurate and up-to-date payroll records for all employees; ensure timely entry of changes in compliance with applicable policies, contracts, and authorizations.
2. Prepare and process bi-weekly payroll for approximately 400 employees, including data collection, entry, verification, balancing, and generation of direct deposits, checks, and reports.
3. Identify and resolve discrepancies in source documents; investigate and correct out-of-balance conditions.
4. Set up and manage all payroll deductions, including voluntary and involuntary deductions (e.g., wage garnishments, tax levies), ensuring compliance with legal and contractual requirements.
5. Prepare and submit local, state, and federal payroll tax filings, ensuring timely and accurate reporting and payments.
6. Complete year-end payroll responsibilities, including the generation and distribution of W-2 forms and preparation of all required reports and reconciliations.
7. Administer the district’s Section 125 Plan in collaboration with the Chief Financial Officer.
8. Coordinate and manage PSERS (Public School Employees’ Retirement System) reporting, monthly submissions, and Purchase of Service tracking.
9. Develop, update, and communicate payroll calendars and payment schedules.
10. Reconcile and process payments for employee benefits such as Life and Long-Term Disability insurance; submit census data as required by vendors.
11. Collaborate with Human Resources staff to ensure alignment and accuracy of payroll and personnel data.
12. Perform other duties as assigned in support of the Business Office and district operations.

Excellent medical benefits, state pension, and tuition reimbursement.  

KCSD believes in its programs and wants its employees to believe in them as well.  KCSD employees are eligible to have their children attend our schools regardless of residency in another district or state.

District has the right to screen, interview, and hire candidates prior to the closing date of the posting.

Salary : $55,000