What are the responsibilities and job description for the Administrative Assistant position at Knowledge Builders Inc?
JOB-18539 Exec. Secretary / Administrative Asst. SOW080425
TEMPORARY 5 MONTH POSITION
Job Description:
The Temporary Office Assistant will provide short-term administrative support to the SUNY Old Westbury Educational Opportunity Program (EOP) while the department transitions to a permanent administrative hire. This role ensures the smooth day-to-day operation of the office by assisting staff, supporting students, and handling basic clerical tasks.
Day to Day Tasks:
· Serve as the first point of contact for visitors, students, and callers to the EOP office.
· Answer phones, respond to general emails, and direct inquiries to the appropriate staff member.
· Provide basic support to students, including answering questions about office hours, deadlines, and available resources.
· Schedule appointments and maintain staff calendars as needed.
· Assist in maintaining office organization, including filing documents and updating student records in EOP databases.
· Support preparation of simple communications and materials, such as emails, flyers, or handouts for students.
· Assist with logistical tasks for workshops and small events, such as setting up spaces and preparing sign-in sheets or materials.
· Monitor office supplies and notify staff when replenishment is needed.
· Maintain confidentiality of student records and sensitive information in accordance with campus policies.
· Perform other basic administrative duties as assigned to support the smooth operation of the office.
Qualifications:
· Previous experience in an office, administrative, or customer service role preferred.
· Strong organizational skills and attention to detail.
· Ability to communicate clearly and professionally with students, staff, and campus partners.
· Comfortable using basic computer applications (Microsoft Office, email, and databases).
· Ability to maintain confidentiality and handle sensitive information appropriately.
