Administrative Assistant

Essential functions:

• Responsible for attendance tracking and updating attendance in SEAMS & Credible.


• Responsible for the collection of participants' timekeeping hours in both hard copy and electronic form. Must read email and check the fax machine to ensure all submitted documents are collected.


• Responsible for collecting excused documentation from clients in designated workshops. Make copy of document and return original to client prior to workshop dismissal.


• Review submitted documentation carefully to ensure is in compliance with program policies and procedures.


• Process FTR/FTC daily by given deadline and generate the pending FTC list.


• Responsible for transit card distribution to eligible clients and obtain client signatures accurately on the transit card log.


• Reconcile transit card daily with management to ensure accuracy of log and cards returned.


• Assist with scanning, and making copies for clients, and program needs.


• Responsible for addressing outstanding rosters daily by given deadline.


• Scan client documents to pending drive and upload to Credible.


• Provide back up for reception and front desk coverage, as necessary.


• Assist with client enrollment.


• Performs other duties as assigned.

Keys highlights of position:

• High School diploma with 2 years of experience


• Must have excellent customer service and presentation skills.


• Must possess excellent computer skills.


• Experience working with similar client population a plus.


• Working in an automated on-line system, demonstrates proficiency in use of applied information technology and on-line database systems; demonstrated keyboarding speed proficiency and accuracy preferred for a paperless case management system.


• Some prior professional experience working within a community-based organization or the government sector, directly serving an under-resourced population required.


• Experience working in employment services or in social service-related field preferred.


• Excellent organizational skills.


• Basic computer software literacy and computer usage experience.


• Pay is $22-23/hr based on experience.