Executive Assistant to President/CEO

Summary

The Executive Assistant is responsible for providing executive level administrative support to the President/CEO as well as providing administrative support to the Board of Directors. Non-exempt.

Essential Functions

Be able to handle a wide variety of situations and conflicts involving administrative functions; must be highly organized, detail-oriented and able to manage time wisely. Executive assistant must sign an agency Confidentiality Agreement and be able to work with confidential information.

Administration

• Assists the President/CEO in reviewing the content of all short and long-range plans and in presenting these plans to the Executive/Governance Committee and the Board of Directors.

• Provides administrative support to the Board of Directors, including arranging board meetings, lunches and recording minutes.

• Organizes board materials, correspondence, and meetings. Composes correspondence, often involving complex and non-routine matters.

• Documents commitments made by President/CEO during meetings and facilitates staff implementation.

• Documents CEO Monthly report to Board

• Arranges CEO representation at meetings or conferences.

• May establish appointment priorities or reschedule appointments or invitations.

• Summarizes content of incoming materials and specially gathered data and briefs supervisor regarding important issues or conflicts.

• Represents President/CEO through telephone and personal contacts.

• Assesses the urgency and importance of situations and takes appropriate action.

• Ensures in the CEO's absence, that requests for action and information are furnished in a timely manner.

• May initiate contracts, secure appropriate signatures, and track contracts through the approval process at direction of CEO.

• Coordinates special projects and events at the direction of CEO.

• Makes travel arrangements for CEO for Conferences and out of town meetings.

• Gather information and completes submission of information for annual National Urban League Census.

• Enters and tracks Donor/Membership information in Little Green Light.

Program Assistance

• Establishes in cooperation with the President/CEO procedural guidelines for communication and marketing efforts to be followed by each Program Department (flyers, web postings, notices, etc.).

• Collaborates with other staff to ensure that programs are compliant with reporting requirements; assists with submittal of appropriate program reports.

• Assists with documentation of Urban League grants and proposals through the appropriate processes.

• Assists program areas when needed with events, classes, and projects.

Public Relations and Marketing

• Assists CEO and Program leaders with Social Media content and postings.

• Develops flyers, brochures and other promotional documents with direction of leadership team.

• Assists CEO with development of press releases and coordination of press at events and for interviews.

Qualifications

Minimum Qualifications:

• Must be proficient in Micro Soft Office applications including Office 365.

• Ability to type at least 50 words per minute.

• At least four years of clerical or administrative experience.

• An associate degree in office systems technology or similar discipline, Bachelor’s degree preferred.

Daily schedule of Work: 9:00AM to 5:00PM Monday-Friday. There are infrequent events that occur outside of regular business hours with required attendance. Employer observes state and federal holidays.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $45,000 - $50,000