Administrative Assistant

Hispanic Technology & Community Center

Job Description

Job Title: Administrative Assistant

Reports To: Executive Director

FLSA Status: Non-Exempt

Summary: The administrative assistant assists with services and organizational activities, facilitates communications, schedules and organizes events and/or services and meetings related to the business of the center. The Admin Assistant assists with service implementation, data collection efforts and data collection reporting.

Duties and Responsibilities include the following. Other duties may be assigned.

• Answers phones and directs community members to resources, services and programs.*
• Assists community members with technology services in the technology lab.*
• Ensures all activities follow the guidelines of LTCC policies and procedures.*
• Develops and manages partnerships and builds community support for services.*
• Maintains accurate records, files, and data systems for data reporting (e.g., attendance, participant survey data).*
• Reviews and submits monthly, quarterly, and/or annual reports as necessary.*
• Assists with the effective implementation and coordination of organizational services.*
• Engages community and youth populations to participate in educational programs and events and activities.*
• Builds relationships with community members utilizing organizational services.*
• Assists with the implementation of organizational services.*
• Prepares materials and supplies for clients and contractors.*
• Other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Google Docs and Google Sheets.

Education/Experience:

High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Other Abilities:

• English and Spanish language fluency (Preferred)
• Bicultural skills
• Professionalism
• Time management

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, and talk or hear. The employee is frequently required to use hands, and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 24 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outdoor community clean-up activity, outdoor community event, and outdoor weather conditions.

The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $32,000.00 - $35,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• Weekends as needed

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $32,000 - $35,000