What are the responsibilities and job description for the Administrative Assistant position at Law Office of Joshua D Miller?
General information: Our office is seeking an administrative assistant with good people and organizational skills. The perfect applicant should be able to interact with a wide variety of clients seeking our law office's services, including divorces, criminal defense, personal injury, juvenile, business disputes, etc. As one of our assistants you will be the first point of contact answering phones and meeting clients in the office. People that call our office are often stressed, scared, and looking for help. A successful candidate must be able to communicate with stressed clients and gather information from them such as the "who, what, where, and when" of their situations, and do so in a reassuring, friendly, and detailed way. A friendly, positive, patient, and nonjudgmental attitude is essential to success in this role. Applicant must be able to adhere to the office's client confidentiality policies. This is a fast-paced environment. Applicants must be able to multitask and fulfil several duties.
Responsibilities will include:
- Welcoming clients to the offices.
- Answering phones, taking detailed notes and relaying messages. This will be roughly 50% of your job. Applicants need to be comfortable on the phone.
- Scheduling appointments and coordinating calendars.
- Scanning in documents and managing client contact information in our digital database.
- Billing and payment collection.
- Running errands to the courts, post office, and other locations. Applicant must have a valid driver's license and be able to transport themselves around town.
- Keeping everyone fully caffeinated. This is a crucial component for office success.
- Making lunchtime meal runs.
- Keeping the office clean and presentable.
- Assisting our attorneys and paralegals with assigned tasks.
- Reliability and being able to work effectively as part of a team with the attorneys is an essential part of this position.
Hours: This is a full time position, Monday through Friday, 8:00 a.m. - 5:00 p.m. with a one hour lunch break during the middle of the day. On occasion, there may be opportunities to earn overtime if the applicant so desires, but it is not required.
Education / Background: Administrative and receptionist experience in the legal field is preferred, but not required. A positive attitude, strong work ethic, attention to detail, the ability to multitask in a fast environment, and the ability to connect with people will go a long way. The ability to learn, grow, and demonstrate dependability will also create advancement opportunities.
Compensation: The base pay range for this position is $16 - $18 per hour. Our office also offers a retirement 401(k) with an employer match. Our office does not offer health insurance.
Dress Code: Appropriate attire for a law office. Lawyers wear suits. Staff do not need to wear suits, but professional dress such as dress pants, button down shirts, slacks, blouses, skirts, and appropriate dresses are required. No casual clothing such as shorts, t-shirts, flip flops, etc.
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
- Professional development assistance
- Retirement plan
Schedule:
- Monday to Friday
Work Location: In person
Salary : $16 - $18