Site Administrator

Position: Site Administrator

Reports to: Facility Manager & Regional Operations Coordinator

Position Purpose: Provides office administrative support for the site

Location: Grand Rapids Michigan

Essential Duties and Responsibilities:

• Site contact for basic accounting related tasks, e.g., processing invoices, payroll, data entry tasks, billing and purchases of most site equipment and supplies.
• Complete site new employee processing and administration.
• Order items for site as instructed to maintain inventory control.
• Update standardized work and other schedules from operations leads.
• Maintain safety performance charts and data.
• Complete and maintain site KPI metrics.
• Complete site reporting as required.
• Track and investigate receivables.
• Coordinate site employee activities.
• Support management projects as required.
• Provide information by answering questions and requests by the customer, Leadec Corporate Office and the site Leadec staff.
• Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word and Excel.
• Robot Cover inventory at warehouse done weekly
• Pull all Robot covers for the plant every Thursday morning
• Filter Inventory at warehouse done weekly
• Assist with cleanliness and upkeep of office space
• Send all inventory reports (consumables) to Facility Manager and Regional Operations Coordinator every Friday by noon
• Other duties as assigned

Competencies:

• Customer Service Orientation- Satisfying customers.
• Adaptability & Flexibility- Willingness to deal with unexpected challenges or circumstances.
• Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.
• Over communication with site Leadec staff, Leadec Corporate Office, customer, suppliers, etc. on a regular basis
• Analytical Thinking & Problem Solving -- being proactive instead of reactive.
• Team player -- working in collaboration with all site Leadec staff, Leadec Corporate Office, customer, suppliers, etc.
• Confidentiality -- Ability to handle sensitive documents and knowledge in a professional manner.

Knowledge, Skills, and Abilities:

• Ability to manage office administrative processes.
• Professional attitude, organizational abilities and detail oriented to all Leadec staff members, Leadec Corporate Office, customers, suppliers, etc.
• Ability to work with minimum supervision
• Ability to be efficient with job duties and doing more than bare minimum

Position Requirements:

• A minimum of 2 years of progressive responsibilities in Office Administration preferably in a manufacturing environment.
• Computer Skills (Microsoft Office Word and Excel) are required.
• Purchasing and Billing experience.
• Payroll experience a plus.
• Forklift operation required

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job.

• The employee is also required to talk and/or hear in an industrial setting (noise level is moderate). The employee is frequently required to stand and walk on concrete surface from 4-8 hours. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl at warehouse and plant site
• The vision requirements: close vision, distance vision, peripheral vision, and depth perception and focus adjustment.