Advancement Database Support Specialist (Temp)

Description

This is a temporary, part-time position providing additional support to the Development Office. The role will focus on three key areas in the Raiser's Edge database: gift management, data analysis, and reporting. As this is a temporary role with an immediate start, we’re looking for candidates who bring strong, proven experience in the key responsibilities listed.

Reporting to the Executive Director of Development, the Advancement Database Support Specialist will assist with managing Raiser’s Edge database operations, partner with the Business Office on reconciliations, and help maintain data accuracy and compliance with accounting principles.

Primary Responsibilities:

Database Management

• Oversee the daily operation of the Development database

• Manage all charitable gift processing, including gift entry, stock receipts, acknowledgment letters, pledge reminders, and report generation

• Manage and reconcile all gifts that come into the institution’s account correctly, ensuring accurate recording and acknowledgment

• Analyze data, generate reports, and provide insights to support fundraising strategies and decision-making

• Utilize donor management software (e.g., Raiser’s Edge) and tools such as Google Sheets and Excel

• Produce fundraising reports for the advancement team, board members, and the Head of School

• Manage tracking systems for leadership donors and prospects

• Create constituent profiles and prospect/donor mini-bios

• Conduct statistical and analytical reporting and data analysis

• Manage regular department meetings related to database needs, practices, and protocols

• Serve as key liaison to Technology to resolve database integration and operations issues; manage future data conversions and/or upgrades

• Develop and maintain efficient systems and written protocols for ensuring data integrity, including data entry, gift processing, biographical information, prospect research, and relationship management

• Perform ongoing data integrity work, including clean-up, manipulation, and restructuring

• Manage segmentation of the Annual Fund solicitations

• Coordinate with the Business Office on monthly reconciliation and provide necessary reports and donor information for the annual audit

• Complete comprehensive fundraising surveys such as NAIS DASL and ABADO/AeXIS

• Generate lists for all fundraising appeals, annual giving reports, and audits

Office, Administrative, and Department Support

• Create and maintain up-to-date templates for reports, exports, and mailings

• Manage individual pledges, matching gifts, and stock transactions

• Provide Raiser’s Edge user support for colleagues

• Perform other duties as assigned

Qualifications

Qualifications

• Must have experience with Raiser's Edge and understanding of gift processing, data entry, and reporting best practices.

• Strong analytical and reporting skills, including proficiency with Excel and Google Sheets for data manipulation.

• Knowledge of fundraising operations and familiarity with gift acknowledgment, pledge tracking, and reconciliation processes.

• Attention to detail and data integrity, with experience maintaining clean, accurate, and secure records.

• Ability to collaborate with development, finance, and technology teams to ensure smooth database operations and accurate reporting.

• Excellent organizational skills, with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.

To Apply

Please submit a resume and cover letter, along with three professional references (including your current or most recent supervisor). References will only be contacted with your permission at the final stage of the hiring process. 

Applicants will be reviewed on a rolling basis, and the requisition will close once the position has been filled. 

Salary : $42 - $47