What are the responsibilities and job description for the Events Specialist position at Louisville Metro Government?
The purpose of this position is to plan and organize the layout and location of regular, special, holiday, seasonal and private events and assists with setup arrangements.
This class works under general supervision, independently developing work methods and sequences.
ESSENTIAL FUNCTIONS
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
• Recruits, trains and coordinates the activities of volunteers.
• Assists staff in planning and organizing regular, special, holiday, seasonal and private events, projects and programs.
• Participates in and emcee events.
• Coordinates with guest services and other staff concerning location reservation, setup of equipment, and operates a vehicle to pick up and deliver merchandise and supplies.
• Accesses the LeAP financial system to prepare purchase orders and to pay bills.
• Prepares purchase orders.
• Composes correspondence, collates and mails sponsorship advertising and mass marketing materials.
• Inventories, orders and stores equipment, supplies and giveaway merchandise.
• Coordinates with marketing staff concerning design and production of bookmarks, handouts, flyers, pamphlets and leaflets of events.
• Organizes special events including, but not limited to, zoolympics, multicultural events, children’s activities, movie nights, races and other events and ensures that guests leave areas safely.
• Assists with recruitment of in-kind service contributions and donations to support events.
• Attends meetings to disseminate information concerning regular, special, holiday, seasonal and other promotional events.
• Prepares sponsor reports for each special event.
• Decorates areas for events, accepts reservations and tickets and submits to the business office.
• Performs related work as assigned.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
• Associate’s Degree in Advertising, Communications, Marketing, Business or Public Administration or related discipline.
• Two (2) years of retail sales, customer service, marketing, fundraising, public relations, or development experience or an equivalent combination of education, training and experience.
OTHER MINIMUM REQUIREMENTS
• Must work a varied schedule.
• Must possess and maintain a valid state driver’s license with an acceptable driving history.
PHYSICAL DEMANDS
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
• Performs light to medium work that involves walking or standing virtually all of the time and also involves exerting between 20 and 50 pounds of force on a regular and recurring basis or considerable skill, adeptness and speed in the use of the fingers, hands or limbs in tasks involving close tolerances or limits of accuracy.
UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
• None.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.
Salary : $42,099