Admin assistant

We are looking for an Admin Assistant / Receptionist that will play a vital role in creating a positive first impression for visitors and maintaining a smooth, efficient office environment.

They greet visitors, handle phone calls, manage schedules, and perform a variety of administrative tasks. Receptionists must be professional, courteous, and organized, and they must be able to handle multiple tasks simultaneously.

Duties and Responsibilities

• Greet visitors, welcome them to the office, and direct them to the appropriate person or department.
• Take messages and schedule appointments.
• Handle mail, including sorting, distributing, and sending correspondence.
• Maintain the reception area and office supplies.
• Prepare meeting rooms and provide refreshments for meetings.
• Perform basic administrative tasks, such as photocopying, faxing, and filing.
• Maintain accurate records and logs.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent
• Bilingual is a plus
• 1 year of experience in a receptionist or administrative role
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Proficient in Microsoft Office Suite
• Ability to work independently and as part of a team

Last updated : 2024-10-13