Accounts Payable Associate

*This role can be based from our San Diego office or our Tustin office*

JOB DESCRIPTION

Title: Accounts Payable Associate

Reports to: Accounting Manager

Department: Accounting

Work Status: Full-Time/Non-Exempt

Position Summary

The Accounts Payable Associate will be responsible for processing vendor invoices.

Essential Responsibilities

Responsibilities of the Accounts Payable Associate will include, but are not limited to:

· Process vendor invoices to include scanning, coding, and data entry into the company ERP system.

· Oversee & manage AP Email In box for invoice distribution & upload into the company ERP system

· Oversee & manage Service Channel portal for invoice distribution & upload into the company ERP system

· Request & verify set-up documentation to include New Vendor Setup, ACH Authorization, W-9 & COLI information from vendors.

· Process weekly disbursements to include physical checks and electronic payments via ACH.

· Perform vendor statement reconciliations on an as needed basis.

· Perform research and be a liaison to restaurants.

· Perform outstanding check listing review, follow up & check reissuance as needed.

· Respond to external vendor and internal inquires in a timely manner, including any payment or invoice discrepancies.

· Maintain positive communication and relationships with restaurants and vendors.

· Reconcile period and year-end AP aging reports.

· General administrative support including, but not limited to phone calls, scanning, creating & maintaining spreadsheets.

· Ad hoc data input in Excel databases.

· Audit support when necessary

· General support for Accounting/AP Team

· Team Members and Managers must adhere to policy. Managers must hold team accountable regarding Meal and Rest Break Policy.

Who We Are

We are Lunatics and we mean every bit of it! We are devoted to protecting our high standards through our culture, training, and development. Every Lunatic is encouraged to be the spark that leads to our next success. And as we grow, we grow as a team of ONE staying humble in our successes. We hope to leave a lasting impression on not only our guests but to each other. Luna Grill was born out of a passion and innovation to create an unmatched experience for our guests, but it does not stop there. We believe in cultivating within and creating those REAL experiences. We trust our Leaders to develop their teams and to mold our future leaders. We inspire each other, every day, to be our best self.

Knowledge, Skills and Abilities

Ability to evaluate assignments and prioritize workload based on a definite timeframe for completion. Ability to work independently and in a team-oriented environment. Ability to wear multiple hats and willingly take on additional job duties. Strong familiarity with GAAP.

Education/Experience Requirements

Bachelor’s Degree in Accounting or Equivalent Work Experience Required.

One year minimum experience.

Proficiency in Excel is a must as well as experience with Restaurant365 or an equivalent Accounting System strongly preferred

Physical Demands/Work Environment

PHYSICAL DEMANDS: Must be able to sit for extended periods at a time at a desk or in meetings with prolonged and repetitive use of a computer. Position requires ability to apply principles of logical thinking to a wide range of intellectual and practical problems.

WORKING ENVIRONMENT: Works primarily indoors in a temperature-controlled, clean, and well-lighted environment. Must be able to work in an environment with moderate noise level and ability to effectively work under pressure and manage multiple priorities.

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

Salary : $19 - $25