Executive Assistant (Asset Management)

Client: Asset Management firm

Salary: $110,000

• Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones
• Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.
• Attention to formatting and a critical eye are required to review formatting, proofing, etc.
• Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills
• Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
• Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives and proactively bring together appropriate people and resources to support the executives in addressing issues
• Work effectively without constant and direct supervision or guidance
• Promptly respond to requests with accuracy and a courteous demeanor
• Manage email filing and document preparation for internal and external meetings.
• Take minutes and dictation