Administrative Assistant

Overview:
Madison Mortgage Services Inc. is a fast growing company and looking to add a professional Bilingual Administrative Assistant who is detailed oriented, has great communication skills, and is tech savvy. The ideal candidate will be responsible for a wide range of duties and providing administrative support to the Team Leader. This individual must be energetic, organized, proactive, able to work under high pressure, work well with others and independently, and is interested in playing a big role in the vision of our organization.

MUST be able to Read, Write and Speak Spanish fluently!

THE PLACE & THE PERKS
Madison Mortgage Services is a diverse group of mortgage experts, sales superstars, tech gurus, marketing whizzes, and more. We are NY’s #1 mortgage brokerage. We’re a growing, family-owned and operated company that still feels like family. We believe in setting our team members up for success by creating a unique, energetic culture where you can be yourself and still reach your professional goals. 

Here are some of the reasons you’ll love working here:

• Fun and fast paced environment of great team-oriented people.
• Comfortable work environment where employee comfort is the #1 focus.
• Strong potential for learning and professional growth.
• Great leadership and a family style environment.
• High tech workplace with state-of-the-art technology, computers, phones.

• Organize incoming information such as phone calls, voicemail messages and emails.
• Organize itineraries, schedules, food orders for hosting in-house events.
• Coordinate events with marketing team.
• Create and maintain electronic filing systems.
• Maintain inventory of merchandise.
• Demonstrate ability to operate independently without supervision, handle stressful situations, use initiative to handle issues, and make decisions.
• High level of accountability to get tasks and projects done accurately and on time.
• Assist in a variety of special projects as needed.

• Impeccable time management skills and organizational skills.
• Ability to prioritize to effectively manage workload.
• Ability to anticipate needs and exercise sound judgement.
• Strong verbal and written communication skills.
• Strong attention to detail.
• Strong work ethic.
• Great customer service skills.
• Proactive and strong problem-solving skills, including the ability to multi-task.
• Highly proficient with all social media platforms, Facebook, Instagram, TikTok, and LinkedIn.
• 2 or more years as an assistant, or in a position performing supportive duties.
• Team player.
• Proficient in Microsoft Office products.

Benefits:

• Paid Holidays
• Paid Time Off (Inclusive of Vacation, Sick, and Personal)
• Health Insurance
• Dental Insurance
• Vision Insurance

Schedule:

Monday – Friday.

Hours: 9:00 AM – 6:00 PM.