Malheur County Fairgrounds Manager

GENERAL STATEMENT OF DUTIES

The Malheur County Fairgrounds Manager is responsible for the day-to-day operation and all operations of the Malheur County Fairgrounds and its facilities and for overseeing all aspects of the annual fair. The Fairgrounds Manager is responsible also for attaining maximum use of fairgrounds and carrying out other duties as may be assigned by the Fair Board which includes fundraising projects. The Fairgrounds Manager represents the interest of the Malheur County Fair in accordance with policies, procedures, and standards established by the Fair Board. The Fairgrounds Manager maintains good public relations with the community and service organizations. The Fairgrounds Manager will be bonded in the same amount as the Fair Board according to ORS 565-210. EOE, Veterans Preference.

SUPERVISION RECEIVED

The Fairgrounds Manager works under the specific supervision of the Chair of the Fair Board and keeps him/her informed on a continual basis of any and all activities, problems or concerns. The Fairgrounds Manager works under the general supervision of the full Fair Board. If any conflict should occur between the Chair of the Fair Board and the full Fair Board, the Fairgrounds Manager will follow the supervision of the majority of the Fair Board.

SUPERVISION EXERCISED

Provides immediate supervision of the Fairgrounds Groundskeeper by reviewing for adherence to policies and for results obtained. Fair Manager works with a variety of volunteers.
ESSENTIAL FUNCTIONS:
(The following description of essential functions may not be all inclusive and other duties may be assigned at the discretion of management).

• Responsible for the fiscal management of the fairgrounds which includes working with the Fair Board on the budget, staying within appropriation of the adopted budget, providing all material requested by County auditors; providing bank deposits and statements as required by the County Treasurer.
• Responsible for grant writing and applicable reporting.
• Responsible for presenting a year-end forecast; establishing and monitoring an accounting system for fair and off-season season receipts;
• Maintains an accurate inventory of materials and supplies.
• Responsible for vendor contracts and facilities users.
• Performs full scope supervisory duties which included: hires, assigns work, evaluates, discipline and discharge under County applicable policies and in consultation with County Administrative Office and County Counsel.
• Maintains the Malheur County Fairgrounds in accordance with Malheur County and Fair Board Directives and policies and insures that all facilities are kept in good repair and operating condition.
• Completes requisitions for bill payment to send to the Accounts Payable.
• Responsible for fundraising and marketing.
• Responsible for the care and maintenance of grounds and buildings.
• This position is responsible for supervising fairgrounds staff; overseeing coordination and utilization of fairground facilities, negotiation of contracts with individuals or groups wanting to use the fairgrounds.
• Responsible for coordination of events at the fairgrounds and activities with other businesses and organizations.
• Responsible to be involved with the Oregon Fairs Association in some capacity so as to know what is going on state wide with County Fairs and to track any trends or circumstances that may affect the Malheur County Fair.
• Courteously meet and deal effectively with other County Departments, vendors businesses and the public.
• Act as liaison between Fair Board and the public.
• Occasional required attendance at evening meetings and weekend work.
• Regular physical attendance at the employer’s facility is required.

QUALIFICATIONS:
High school graduate or equivalency with five years office manager and three years of financial management experience plus clerical experience or a satisfactory combination of experience and training that would provide the required knowledge, skills and abilities.

SPECIAL REQUIREMENTS
This position requires the occasional use of a vehicle to conduct Fair business. Possession of a valid Drivers’ License with a good driving history required. A safe and acceptable driving record per County policy must be maintained throughout course of employment.

PREFERRED KNOWLEDGE AND SKILLS

• Experience working with the public
• Knowledge of business operations including fiscal management
• Experience with QuickBooks
• Experience operating fairs and fairgrounds
• Knowledge of bookkeeping, accounting, record keeping and grant writing
• Knowledge of ordinances
• Experience with Microsoft programs
• Preference given to Malheur County resident

KNOWLEDGE, SKILLS & ABILITIES:
Thorough knowledge of: Knowledge of business operations including fiscal management. Considerable knowledge of: Operations of fairs and grounds; Care and maintenance of buildings and grounds; bookkeeping and accounting principles; considerable knowledge of recordkeeping methods and Grant writing processes. Basic knowledge of: Federal and State statutes and County & City ordinances that affect program function. Working knowledge of commercial building maintenance and repair, knowledge of safety and accident prevention practices.

GENERAL STATEMENT OF DUTIES

The Malheur County Fairgrounds Manager is responsible for the day-to-day operation and all operations of the Malheur County Fairgrounds and its facilities and for overseeing all aspects of the annual fair. The Fairgrounds Manager is responsible also for attaining maximum use of fairgrounds and carrying out other duties as may be assigned by the Fair Board which includes fundraising projects. The Fairgrounds Manager represents the interest of the Malheur County Fair in accordance with policies, procedures, and standards established by the Fair Board. The Fairgrounds Manager maintains good public relations with the community and service organizations. The Fairgrounds Manager will be bonded in the same amount as the Fair Board according to ORS 565-210. EOE, Veterans Preference.

SUPERVISION RECEIVED

The Fairgrounds Manager works under the specific supervision of the Chair of the Fair Board and keeps him/her informed on a continual basis of any and all activities, problems or concerns. The Fairgrounds Manager works under the general supervision of the full Fair Board. If any conflict should occur between the Chair of the Fair Board and the full Fair Board, the Fairgrounds Manager will follow the supervision of the majority of the Fair Board.

SUPERVISION EXERCISED
Provides immediate supervision of the Fairgrounds Groundskeeper by reviewing for adherence to policies and for results obtained. Fair Manager works with a variety of volunteers.

ESSENTIAL FUNCTIONS:
ESSENTIAL FUNCTIONS
(The following description of essential functions may not be all inclusive and other duties may be assigned at the discretion of management).

• Responsible for the fiscal management of the fairgrounds which includes working with the Fair Board on the budget, staying within appropriation of the adopted budget, providing all material requested by County auditors; providing bank deposits and statements as required by the County Treasurer.
• Responsible for grant writing and applicable reporting.
• Responsible for presenting a year-end forecast; establishing and monitoring an accounting system for fair and off-season season receipts;
• Maintains an accurate inventory of materials and supplies.
• Responsible for vendor contracts and facilities users.
• Performs full scope supervisory duties which included: hires, assigns work, evaluates, discipline and discharge under County applicable policies and in consultation with County Administrative Office and County Counsel.
• Maintains the Malheur County Fairgrounds in accordance with Malheur County and Fair Board Directives and policies and insures that all facilities are kept in good repair and operating condition.
• Completes requisitions for bill payment to send to the Accounts Payable.
• Responsible for fundraising and marketing.
• Responsible for the care and maintenance of grounds and buildings.
• This position is responsible for supervising fairgrounds staff; overseeing coordination and utilization of fairground facilities, negotiation of contracts with individuals or groups wanting to use the fairgrounds.
• Responsible for coordination of events at the fairgrounds and activities with other businesses and organizations.
• Responsible to be involved with the Oregon Fairs Association in some capacity so as to know what is going on state wide with County Fairs and to track any trends or circumstances that may affect the Malheur County Fair.
• Courteously meet and deal effectively with other County Departments, vendors businesses and the public.
• Act as liaison between Fair Board and the public.
• Occasional required attendance at evening meetings and weekend work.
• Regular physical attendance at the employer’s facility is required.

QUALIFICATIONS:
QUALIFICATIONS
High school graduate or equivalency with five years office manager and three years of financial management experience plus clerical experience or a satisfactory combination of experience and training that would provide the required knowledge, skills and abilities.

SPECIAL REQUIREMENTS
This position requires the occasional use of a vehicle to conduct Fair business. Possession of a valid Drivers’ License with a good driving history required. A safe and acceptable driving record per County policy must be maintained throughout course of employment.

PREFERRED KNOWLEDGE AND SKILLS

• Experience working with the public
• Knowledge of business operations including fiscal management
• Experience operating fairs and fairgrounds
• Knowledge of bookkeeping, accounting, record keeping and grant writing
• Knowledge of ordinances
• Experience with Microsoft programs
• Preference given to Malheur County resident

Link for Veterans Preference Form:http://www.malheurco.org/wp-content/uploads/2016/06/Veterans-Preference.pdfIf you are a Qualified Veteran or Qualified Disabled Veteran and would like to be granted preference in the selection and hiring process, please fill out this Veterans' Preference Form and provide proof of eligibility by submitting a copy of form DD-214 or 215 (copy 4). This completed form and required supporting documentation must be submitted with your application in order for consideration for Veterans' Preference.
KNOWLEDGE, SKILLS & ABILITIES:

Thorough knowledge of: Knowledge of business operations including fiscal management. Considerable knowledge of: Operations of fairs and grounds; Care and maintenance of buildings and grounds; bookkeeping and accounting principles; considerable knowledge of recordkeeping methods and Grant writing processes. Basic knowledge of: Federal and State statutes and County & City ordinances that affect program function. Working knowledge of commercial building maintenance and repair, knowledge of safety and accident prevention practices.

Ability to: Ability to work effectively with County Commissioners, County Agencies and Departments, various organizations, volunteers and the general public. Ability to be able to obtain sponsorships within our community. Ability to communicate effectively both orally and in writing; establish, maintain and prepare records, reports and statistical data; make decisions independently in accordance with established policy and use initiative and judgment in carrying out tasks and responsibilities; adjust to priority changes; diagnose plumbing and electrical problems and to expedite repairs; execute basic repairs.

Skill in:operation of modern office equipment including: fax, copy machine, duplicator and folding machine. Computer skills with the following programs/software: Microsoft Word, Excel, Access, QuickBooks, Publisher, PowerPoint; typing rapidly and accurately; Must have good organizational skills. Must have general skills in the operations of gardening equipment, hand tools, light equipment, tractor and operations of motor vehicle.

GUIDELINES
Work is performed within Malheur County Fair Board’s policies and procedures; Federal, State and County rules, regulations and ordinances; personnel policies. Employee uses judgment, initiative and experience to interpret and choose between alternate guidelines.

PERSONAL CONTACTS AND PUROSE OF CONTACTS
Employee will have contact with co-workers, Fair Board members, the public and other agencies to provide service, interpret policy and give or exchange information and solicit for fundraising and marketing purposes.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Work is performed in an office environment and outdoors Fairgrounds area with occasional local travel; however, may require bending, kneeling, climbing, lifting up to 50 pounds, pushing, reaching, standing and walking and other physical activity consistent with performing the duties of the position.
: Ability to work effectively with County Commissioners, County Agencies and Departments, various organizations, volunteers and the general public. Ability to be able to obtain sponsorships within our community. Ability to communicate effectively both orally and in writing; establish, maintain and prepare records, reports and statistical data; make decisions independently in accordance with established policy and use initiative and judgment in carrying out tasks and responsibilities; adjust to priority changes; diagnose plumbing and electrical problems and to expedite repairs; execute basic repairs.

Skill in: operation of modern office equipment including: fax, copy machine, duplicator and folding machine. Computer skills with the following programs/software: Microsoft Word, Excel, Access, Publisher, PowerPoint; typing rapidly and accurately; Must have good organizational skills. Must have general skills in the operations of gardening equipment, hand tools, light equipment, tractor and operations of motor vehicle.

GUIDELINES
Work is performed within Malheur County Fair Board’s policies and procedures; Federal, State and County rules, regulations and ordinances; personnel policies. Employee uses judgment, initiative and experience to interpret and choose between alternate guidelines.

PERSONAL CONTACTS AND PUROSE OF CONTACTS
Employee will have contact with co-workers, Fair Board members, the public and other agencies to provide service, interpret policy and give or exchange information and solicit for fundraising and marketing purposes.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Work is performed in an office environment and outdoors Fairgrounds area with occasional local travel; however, may require bending, kneeling, climbing, lifting up to 50 pounds, pushing, reaching, standing and walking and other physical activity consistent with performing the duties of the position.

Job Types: Full-time, Contract

Pay: From $3,791.67 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Shift:

• 10 hour shift
• 8 hour shift
• Day shift

Weekly day range:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $3,792