Electronic Records Specialist

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Come be a part of a dynamic legal team as an Electronic Records Specialist at the Office of the Legal Advocate!

The Electronic Records Specialist plays a vital role in processing case files and documents from various sources and will need to ensure the accurate filing, scanning, auditing, tracking, and destruction of records per established electronic record-keeping policies and procedures.

If you are motivated, have an eye for detail, and enjoy providing a general audit function, you are just the candidate we are looking for!

About Us

We provide high-quality legal representation to our clients while protecting the fundamental rights of every member of the community.

The Office of the Legal Advocate is made up of hard-working and dedicated people who believe in safeguarding the constitutional rights of the indigent clients we serve. We strive to build a stronger team with every team member we add because every one of our colleagues plays an integral part in delivering excellent representation.

If your goal is to be part of a dynamic, supportive, and pivotal office, please consider applying to the Office of the Legal Advocate!

Proud to Offer

• Perform work with a greater purpose

• Opportunities for growth and development within Maricopa County

• Tuition reimbursement

• Exceptional work-life balance, with hybrid and alternative work schedule options

• Low-cost, high-value healthcare for you and your qualifying dependents

• Enrollment in Arizona State Retirement System

• Paid vacation, sick, and parental (birth/adoption) leaves

• Extensive wellness program, including healthcare premium discounts

• Employee discounts for goods and services

• Learn more at

We Require

• Two years of administrative and clerical experience

• High school diploma or GED

• Other combinations of post-secondary education and job-related experience may substitute for the required experience on a year-for-year basis

We Also Value

• Records experience in a law office, court, criminal justice or indigent defense setting

• Experience working with electronic records or case management systems

• Working knowledge of OnBase and/or JustWare

Job Contributions

• Maintain electronic and physical records and files

• Prepare files/documents for scanning then scans and indexes documents

• Perform regular quality control checks

• Reprocess documents returned because of correction

• Review, files, and process electronic and paper documents

• Box and transport files for destruction or for long-term storage

• Pull and prepare physical or electronic files for appropriate dissemination, including dividing, sorting, redacting, and scanning

• Perform scanning equipment checks and maintenance

• Serve as backup to Justice System Clerk positions as needed

Working Conditions

• Work is performed primarily in a business office setting with frequent interruptions, time pressures, high volumes of work, handling multiple or complicated tasks, unscheduled tasks, frequently changing tasks, accuracy, decision making, concentration/vigilance, teamwork, working in close physical proximity with others, and public contact

• The job requires the ability to work with traumatic subject matter (crime scenes, accidents, etc.)

• You may be required to lift 15-35 pounds from floor to waist; 25 pounds waist to shoulder or shoulder to overhead; carry 15-35 pounds 100 feet or push / pull 100 pounds 1000 feet

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!