Legal Assistant 2 - Adult Prosecution - District Attorney's Office

The mission of the District Attorney's Office is to seek justice through:

• Promoting accountability for criminal offenders.
• Interpreting, enforcing and executing law.
• Responding to the concerns of victims and the public; and
• Working cooperatively with members of the justice system.

• Utilizes computers to access, retrieve and input information. 
• Composes correspondence and legal documents. 
• Opens, updates, and closes physical case files and computer files. 
• Maintains computer records for case files. 
• Accesses computerized calendaring system.   
• Electronically files court documents.
• Schedules victims, witnesses, and police officers for court hearings. 
• Maintains liaison with other law enforcement agencies. 
• Answers public inquiries.
• Files documents and case files. 
• Collects, organizes, and prepares files for the daily court calendar. 
• Locates and distributes physical files as applicable. 
• Completes tasks in electronic work queue through the computerized case management system. 
• Represents District Attorney’s office in county and outside agency committees.
• Provide back-up and training/on-boarding to other areas where the business need is the greatest.
• Other duties as assigned by your supervisor.

EXPERIENCE AND TRAINING

1. High school diploma or equivalent; AND
2. Three years of experience in office and secretarial work, one year of which must be equivalent to the level of Legal Secretary 1, in a public or private law office; OR
3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

PREFERENCES

• Supplemental secretarial training is preferred.

SPECIAL REQUIREMENTS

• The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position.
• Must possess, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.
• This is a safety sensitive/special needs position. Final candidates for this position will be required to pass a pre-employment drug screen, including testing for marijuana. The Marion County Drug and Alcohol Use and Testing Policy can be found at:http://apps.co.marion.or.us/APAP/policy.aspx?p=policy&pid=518. 
• Notary Certification (obtain and maintain qualification throughout employment). 
• This is a full-time position, which is eligible for overtime.
• This position is represented by a union.
• Work schedule:  Monday - Friday, 8:00 am - 5:00 pm, with flexibility depending upon the needs of the department.

KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of accepted modern office practices, procedures and techniques; English composition, spelling, and grammar; arithmetic; concepts of prioritizing/organizing work; modern office equipment and machinery and their intended use; a variety of computer systems and software.

Ability and skill to independently, accurately and effectively perform assigned tasks and duties following established procedures and policies; meet and assist the public, staff, and other personnel of other businesses in a courteous, professional manner; comprehend and adhere to stated oral and written instructions, communications and procedures; apply principles, policies and procedures to specific work assignments; compose correspondence and legal documents in business form; communicate effectively in both oral and written form; use tact and judgment in dealing with the public concerning sensitive and confidential matters; types accurately and at an acceptable rate of speed; access and use various computer systems and software.

PHYSICAL REQUIREMENTS
Bends forward, carries up to 10 lbs.; lifts up to 25 lbs.; hears at a normal speech level; reaches overhear; repetitive motion of hands and wrists, reads a 12-pt. font; sits for extended periods of time, talking and walking; turning neck (45 degrees); possible exposure to office chemicals.  

Salary : $27 - $36