Academic Operations Coordinator

Essential Functions

• Provide complex and confidential administrative support to the deans and academic leadership
• Ability to make independent decisions and handle daily office routines and inquiries
• Manage appointments and meetings for academic leadership; arrange for meeting space and prepare meeting materials as needed; record and distribute minutes for meetings as needed
• Collaborates regularly with constituents across campus
• Manage office equipment, supplies, mail, and printing
• Assist with maintaining and monitoring operational budgets including processing check requests, purchase requisitions, credit card reconciliations, and expense reports
• Track and maintain faculty personnel records including PT/OL contracts, part-time faculty, summer and seasonal contracts, and independent contractors
• Maintain administrative filing system
• Prepare and distribute Dean’s List letters
• Plans and implements the Academic Affairs responsibilities for commencement, hooding, and graduation certification
• Update Career Services website and database
• Additional responsibilities and support for Academic Affairs as needed
• Assists with assessment and accreditation initiatives and academic program review activities

Required Competencies

• Professional interpersonal, oral, and written communication skills with individuals and groups
• Fluency in Microsoft Office, Google Suite, Adobe Acrobat and willingness to learn additional software and technology related to higher education
• Experience with project management
• Ability to manage multiple tasks and priorities
• Excellent organizational and time-management skills
• Detail-oriented
• Commitment to the mission and values of Marywood University
• Understanding of the importance of confidentiality
• Adhere to University policies and procedures
• Friendly, service-oriented personality
• Undertake duties, address, and solve problems and issues in a collaborative and collegial manner
• Self-motivated and ability to work independently

Preferred Elements

• Proficiency in Adobe Creative Suite, Colleague, Report Server

Required Education and Work Experience

• Associate’s degree
• 5 years of related experience

Preferred Education and Work Experience

• Bachelor’s degree
• 10 years of related experience

Required Documents:

Please include your resume and cover letter with the application below.

Job Schedule:

35 hours/week, Monday through Friday 8:30am-4:30pm.