What are the responsibilities and job description for the HR/Payroll Assistant position at Master Klean Janitorial, Inc.?
Job Details:
The Human Resources & Payroll Assistant hire will assist the Human Resource Manager in all areas to support Master Klean Janitorial employees. You will perform a generalist role from supporting recruiting efforts and onboard processing of a new team member, to assisting at every stage of the employee lifecycle, and will also be assisting with payroll tasks. They will be the go-to person for all employee concerns and will assist the Human Resource Manager and other Master Klean Managers with various tasks.
Required Skills:
- Proficient with MS Office skills (Excel, Word, Outlook); Strong Computer skills.
- Experience or knowledge with TEAM Software by Workwave (ERP Software).
- Strong interpersonal, communication, follow-up, problem solving and creative thinking skills.
- Excellent organizational skills, ability to multi-task with attention to detail.
- Must be able to think strategically to resolve conflict in the workplace.
- Self-motivated, team player with excellent people skills.
- High level of discretion with confidential material.
- Fluent in English and Spanish both verbal and written.
Education and Experience:
- High school graduate.
- Minimum of 3 years’ experience in an administrative role, preferably within HR.
Duties/Responsibilities:
- Support efforts for recruiting and onboarding processes:
o Verify employee applications thoroughly.
o Start the onboarding process once an employee is hired.
o Process E-Verify for new employee.
o Enroll employees in CO Secure Savings portal- after the 30-day waiting period enroll them into Team Software (if they qualify)
o Enroll employees in efficient forms
o Enroll employees in New Hire Reporting Center
o Process any background checks for new employees if the building requires clearance.
o Confirm with new hire the start date, assigned job location, provide area manager’s and supervisor information.
o Review with new hire Employee Handbook / Benefits.
o Set up new employees with either Direct Deposit or Pay Card.
o Set up and review how TEAM Software works for employees.
§ Set up eHub on new hires cell phone.
§ Create username and password for employees
§ Train on how to clock in and out using eHub.
§ If new hire works over 5 hours, make sure they are aware of the lunch breaks and clocking in and out for this.
o Notify the Area Manager of the new hire information and start date.
o Create new employee files.
- HR and Payroll System
o Enter new hire information into Payroll System (Team Software).
o Set up employees who are eligible to join the Union.
o Enter all Union Increases for the payroll period into a payroll system (Team Software).
o Each payroll, check to see if employee is eligible for benefits; contact employee to offer and set up system.
o Process raises and bonuses in the payroll system if applicable.
o Update any employee information within the payroll system, if applicable.
o Beginning of a new year (January)– Union and employee increases need to be entered by first payroll.
o Enter garnishments as you receive them and answer them in a timely manner
· Reports
o Create Monthly Union Reports.
o Create Monthly Insurance Reports.
o Create Monthly Building Report and deliver to the Union.
- Misc.
o Monitor employment authorization cards for employees.
§ Notify employees and area managers 30 days prior to the expiration.
o Support Health Insurance Open Enrollment.
§ Health Insurance May and June.
§ Kaiser Insurance November and December.
o Fill out all VOE and any other employment verification request, in a timely manner.
o Knowledge and ability to answer employee questions:
§ Various Payroll questions.
§ Various Benefit questions.
o Support coverage of the receptionist office, as needed.
o Review and answer emails, in a timely manner.
o Enter AP/AR invoices using TEAM software.
If you are passionate about human resources and payroll and eager to contribute to our team's success, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $24.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $24 - $30