What are the responsibilities and job description for the Millwork Project Manager position at McKenzie?
The Project Manager (PM) is tasked with leading multiple Millwork projects at one time. They are responsible for coordinating and managing all necessary resources throughout the entire project, from start-up through closeout. The PM shall ensure that both the Client’s and McKenzie’s expectations and budgetary guidelines are met or exceeded. The PM manages the project from beginning to end including: budget, costs, schedule, risk management, insurances, contract compliance, general work performance and quality, and overall progress against the plan.
Responsibilities
• Oversee management of contractual and financial aspects of projects.
• Create and maintain job schedules while monitoring and controlling through administrative direction of on-site management.
• Management of project teams in the RFIs, change orders, submittals, investigates potentially serious situations and implement corrective measures.
• Require the project team to track all field directives and back charges.
• Manage major contract, subcontract, claim negotiations, etc. Identify, estimate, quote and negotiate changes to contract.
• Establish an effective close-out plan early in the project which includes the early collection, review and packaging of contract close-out documents.
• Work to establish a trusting and professional relationship with the owner and focus on keeping the owner well informed of important matters to prevent surprises.
• Establishes a meeting regimen for the Project Team which provides for effective communication and problem solving.
• Assist with ensuring that the utmost quality is maintained and completed in the project’s work in an efficient and effective manner, and that the projects successfully reflect their design documents.
Critical Competencies
• Produce an effective schedule of values which supports a strong cash flow position and review each sub-contractors initial schedule of values to prevent overpayment.
• Review each subcontractor and vendor requisitions to prevent payment of unsigned or unfunded change orders and produce accurate percent complete projection to support the financial management process.
• Establish a meeting regimen for the Project Team which provides for effective communication and problem solving.
• Follow the SOP for focused meetings such as PM/PE, OAC’s, and subcontractor and manage all meetings by agenda; work to time limits.
• Require the Project Team to assemble and maintain the Project Logs: Cash Management, Change Management, Noncompliance, Buy-Schedule, Contracts, Procurement, Submittals, RFI's, Safety, Hold Reports, Construction Schedule, Work lists) and periodically review for accuracy.
• Establish a “Firm but Fair” approach to building relationships with subcontractors and promote an environment of organization and professionalism.
• Address issues immediately with a non-performing subcontractor to protect McKenzie from resulting delay or potential impact.
• Work with the Project Team, including Superintendents and Estimators to consistently produce clear, thorough and accurate Scopes of Work bases on drilled down review of documents.
• Organize and administer a well-planned purchasing process. Understand the priority of timely buy-out and gather the resources to meet the buy schedule.
• Provide leadership with the Superintendent to produce a clear, thorough and accurate baseline contract schedule which rarely requires changes to the original logic. Track events, impacts and changes the schedule to allow for the management and prevention delays.
• Lead the Project Team to focus on the critical path matters so as to prevent non-excusable delays.
• Provide the owner with written monthly updates of the contract schedule in accordance with the requirements of the contract and take decisive action with subcontractors that are impacting the schedule.
• Produce buy-out and procurement schedule and assist with writing the monthly schedule narrative.
• Provide leadership in the utilization of a quality management program on the project, which outlines quality expectations. Ensure client relations and expectations exceed expectation, are accurate, timely and appropriate.
• Supervise onsite superintendents and Project Engineers to ensure project is managed efficiently and in accordance with company standards and contractual requirements.
• Oversee Project Engineers; development and skill set providing growth and development while maintaining a team perspective.
Education and Experience
• Minimum 5 years Project Management experience in Custom Millwork.
• Excellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs with client and subcontractor relationships in good standing.
• Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions.
• Ability to constantly multi-task and handle competing priorities between business needs, organizational issues, and sound customer relations.
• Excellent problem-solving skills and the ability to confidently and decisively take action.
Physical Requirements
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
Other Physical Requirements
• Millwork Project Manager must wear appropriate attire when visiting a job site. This may include but not be limited to steel-toed boots, must wear protective eye-wear, hearing protection, and hard hats. Every McKenzie employee must adhere to McKenzie Safety Guidelines.
