What are the responsibilities and job description for the Accounting Administrative Assistant position at MCR Hotels?
The Accounting Administrative Assistant at American Airlines – The Landing at Skyview 6 is responsible for supporting the activities of the Accounting and Conference Planning Teams by providing administrative support and performing basic accounting duties.
Responsibilities
Responsibilities
- Greet and assist guests to the Accounting/Conference Services Departments and the property.
- Demonstrate excellent knowledge of the layout of the hotel and conference center along with knowledge of the services offered and operating hours of the different outlets in the hotel.
- Assist in handling customer calls while Conference Planning Managers are out of the office.
- Maintain office area, inventory and order supplies required for the Hotel operation including office equipment, i.e., printer, copier, fax machine.
- Assist with the administrative duties as required by management.
- Maintain shipping/receiving/distribution for internal mail.
- Process Meeting Room Key Requests
- Maintain critical date list and contact vendors for current documents.
- Process actualized regional trainees in Delphi weekly and input data in excel.
- Audit banquet checks and input data on excel tracking file on a weekly basis.
- Complete office supply orders and submit requisitions to A/P - Coupa.
- A/P Invoice coding - Coupa
- Support temp labor vendors with collecting timesheets for invoicing.
- Support managers with reconciling temp labor invoices to department timesheets before approving for payment.
- Maintain temp labor tracking file for month end account reconciliations.
- Support month-end close tasks as needed.
- Minimum formal education of a high school diploma is required.
- Two years of job-related experience preferably within the hospitality industry.
- Adept at managing fast-paced environment and putting people at ease.
- Demonstrated professional and pleasant phone manner.
- Comfortable interfacing with a diverse group of individuals.
- Exceptional attention to detail.
- Ability to prioritize, identify problems, and seek solutions as well as follow up and follow through with a variety of tasks.
- Basic knowledge of/experience with sales marketing departments helpful.
- Excellent communications skill (oral & written) in English.
- Computer literate. Prefer strong Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook).
- Warm, personable and energetic demeanor.
- Honest, trustworthy, discreet and careful with confidential information.
- Highly proactive and willing to take initiative.
- Ability to follow up and follow through with a variety of tasks.
- Handle multiple priorities effectively.
- Ability to work collaboratively and communicate effectively with team members at all levels of the organization.
- Must have employment eligibility in the U.S.
- Must be able to sit at a desk for up to 7 hours per day. Walking and standing are required the rest of the working day. This includes traveling to and from meetings. Length of time of these tasks may vary from day to day and task to task.
- Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
- Must be able to lift up to 15 lbs. occasionally.
- Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity. Some portions of daily assignments involve ergonomic risk, such as repetitive tasks, hands exertion, vibration, cold temperatures, poor body mechanics, restrictive workstations or awkward postures.
- Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
- Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
- Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, and other office equipment as needed.
- Discount Hotel Rooms at MCR hotels
- American Airlines Federal Credit Union membership eligible
- Employee Assistance Program
- Weekly Payroll
- Dental insurance
- Vision insurance
- Health insurance
- Health savings account
- Flexible Spending Account
- Disability insurance
- Life insurance
- Paid Personal Days
- Paid Sick Days
- Paid Holidays
- 401(k) match
- Roth 401(k)
- MCR is the 3rd-largest hotel owner-operator in the United States.
- Founded in 2006, our company has offices in New York City, Dallas, Chicago, and Richmond, Virginia.
- MCR has a $5.0 billion portfolio of 148 premium-branded hotels containing more than 22,000 guestrooms across 37 states and 106 cities.
- MCR has more than 7,000 team members across the country and operates hotels under 9 Marriott brands, 8 Hilton brands and a number of unflagged independent hotels.
- MCR was named one of Fast Company ’s 10 Most Innovative Travel Companies of 2020.
- MCR is a three-time recipient of the Marriott Partnership Circle Award, the highest honor Marriott presents to its owner and franchise partners, and a recipient of the Hilton Legacy Award for Top Performer.
- For the TWA Hotel at New York’s JFK Airport, MCR won the Development of the Year (Full Service) Award at The Americas Lodging Investment Summit (ALIS), the Urban Land Institute New York Excellence in Hotel Development Award and the American Institute of Architects national Architecture Award, the highest honor given by the AIA
- Hotel Discounts
- Weekly Pay
- Paid Time Off
- Retirement Options
- Referral bonuses
- Career advancement & upward mobility
- Health, Dental, Vision Insurance- available after 30 days of employment for full-time team members
Salary : $20 - $21