Construction Project Coordinator

About Us

About the Company: Meridian is a full-service real estate owner, developer, and investor specializing in high-quality and brand-enhancing developments in the healthcare industry. Our history has been built on the delivery of successful healthcare projects, including approximately 3,000,000 million square feet on over 15 campuses and 200-plus buildings. To find out more about the company, visit https://mpcca.com/about-us.

Position Overview

Job Description: The successful Construction Project Coordinator is adaptable to the various needs of the development/construction team and to the accounting and asset management teams. This role will have exposure to a wide variety of business functions including, but not limited to, development/construction, property/asset management, finance/investments, and accounting. This role is a starting point for a career path within Meridian’s construction management team.

Primary Duties and Responsibilities:

Due to the small team size, the Construction Project Coordinator is expected to perform in the following areas:

Construction:

• Responsible for contract administration, change orders, vendor correspondence, insurance compliance, accounting liaison, job cost and budgets, loan draws / funding, and client communications.
• Fee billing: development fees, construction management fees, tenant improvement construction management fees, leasing fees, and/or property management fees.
• Assist in supporting the management of project budgets, schedules, and other information utilizing Meridian’s systems (Yardi, Project, Office365, etc.).
• Prepare comprehensive project reports for Meridian and clients monthly.
• Assist in the preparation of construction budgets, schedules, and work cost estimates.
• Responsible for tenant coordination during the execution phase and close-out of projects.

Document Management:

• Archive project files on SharePoint after the 12-month warranty period.
• Drawing management: make sure the current copies are on file and archive as-built drawings.
• Reprographics point of contact – dropping off and picking up as needed.
• Organize and file all project documentation on SharePoint in accordance with the filing standards.

Project Compliance / Administration:

• Provide Builders Risk Quarterly Policy Updates.
• Provide Builders Risk Underwriting information to our Insurance Broker.
• Follow lender due diligence documentation requirements (GC contracts, assignments, etc.).
• Issue / receive / distribute / review / scan contracts, change orders, etc.
• Work with legal on administrative changes to contracts.
• Coordinate the installation of MPOE and alarm services at each project.
• Coordinate power & water services for each project.
• Coordinate T-1-line contracts.
• Maintain the Project team list / contact information.
• File Notice of Completion with County Recorder.
• Organize submittal packages for contractors and consultants.
• Parcel maps; route documents for signature and payments.
• Set up and/or cancel the on-site security, including obtaining bids.
• Set up / coordinate the mail service for each project.
• Work with legal on the recording of easements.
• Organize / maintain project close-out packages to include O&M and warranty letters.
• Assist the Project Manager in obtaining bids.

General:

• Draft the minutes for all construction meetings.
• Compose and/or file all construction correspondence, contracts, change orders, etc.
• Complete special projects and/ or other tasks assigned by the Supervisor.
• Track bonds and follow up to ensure they are released in a timely manner.
• Schedule 11-month follow-up inspections.
• Accounting:
• Accounts payable, accounts receivable, risk management, loan draws, and lender reporting.

Supervisory / Management Responsibilities:

• None

Education, Experience, and Attributes:

• A bachelor’s degree or equivalent job experience in business, accounting, construction management, engineering, or a related field is required.
• Position requires a person with strong communication skills and who must be relationship-oriented and solution-oriented.
• Candidate must have at least 1 - 2 years’ experience; experience working for a commercial real estate owner/developer is a plus.
• Must be proficient with the Microsoft suite of products; experience with MS Schedule and Yardi is helpful.
• Ability to support multiple complex projects simultaneously, while demonstrating an ability to maintain budget and schedule as well as to organize and communicate relevant data, is essential.
• Candidate should be self-motivated, have good follow-up and tracking mechanisms, be able to analyze risks, and make quick decisions with limited information.
• Candidate must be task-oriented, detail-minded, self-motivated, and have the aptitude to complete project-based accounting.
• Experience and knowledge of different contract types, including consulting agreements, AIA agreements, guaranteed maximum price (with or without savings participation), and stipulated lump sum contract types, is beneficial.

Environmental Conditions:

• Required to travel for client meetings, team meetings, field construction meetings, and inspections, including processing planning and building permit applications.
• May require occasional evening work, overnight trips, and air travel.

Other Important Data:

• This is an in-office role; therefore, the candidate must live within commuting distance to Walnut Creek, CA.
• Occasional overnight travel is required.
• Must use personal vehicle; reimbursed for mileage.

Benefits Overview

The compensation plan for this role will be commensurate with the skills required for the position. As such, it will be comprised of a base salary and an annual performance-based incentive, which is determined upon individual and portfolio performance. The Company offers a comprehensive benefits package to include:

• Paid Time Off Paid Holidays
• Paid Sick Time
• 401k Employer Contribution
• Medical (H.S.A./HDHP option w/ Employer Contribution)
• Dental
• Vision
• Flexible Spending Accounts
• Group Term Life/AD&D
• Voluntary Life/AD&D
• Long-Term Disability
• Buy-Up Long-Term Disability
• Employee Assistance Program
• Other Voluntary Plans

Depending on the role, other benefits such as commissions, an educational assistance program (tuition reimbursement), a referral program, and/or a car allowance may be applicable.