What are the responsibilities and job description for the Administrative Assistant position at Merkin Vineyards?
Caduceus Cellars
Old Town Cottonwood
HIRING: Administrative Assistant
Caduceus Cellars along with its affiliated brands is Arizona’s premier provider of fine wines, farm to table foods and a unique array of merchandise items. Our company is family owned and operated and is firmly committed to its core mission of growing Arizona grapes to produce Arizona wines at an award-winning level of quality and consistency. Check us out at caduceus.org.
Experience: 1- 2 years related experience.
Compensation: $16-$19 based on experience.
Position Summary: The Administrative Assistant will ensure the efficient and smooth day-to-day operation of the office. Our company has grown significantly over the past several years and expects continued strong growth over the next two years. Our culture works hard to create development opportunities and career advancement for all team members. As such, this is a great opportunity for a highly motivated individual to rapidly grow and develop.
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned.
- Provide administrative support for HR/Business Manager and carry out administrative duties such as filing, typing, copying, scanning, etc.
- Answers and directs phone calls to appropriate department or individual.
- Provide light bookkeeping support to accounting team.
- Maintaining appropriate filing systems.
- Assist with bi-weekly payroll.
- Receive, sort, and route incoming mail and packages.
- Update and maintain office documents to include but not limit to contractor and vendor contacts, lease documents, licenses, and insurance.
- Order office supplies and research new deals and suppliers.
- Act as the point of contact for internal and external clients.
- Contribute to team effort by accomplishing related results as needed.
- Assisting with other administrative duties as needed.
Skills:
- Strong administrative skills with proficiency in QuickBooks and Microsoft Office.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- Proficient in using office equipment such as printers, scanners, and fax machines.
- Strong customer service skills with the ability to handle inquiries professionally.
- Ability to maintain confidentiality of sensitive information.
- Excellent verbal and written communication skills.
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