Office Specialist, Administration/Budget

The Office Specialist is responsible for maintaining the College’s on-line finance and payroll systems and assisting the Senior Director of Campus Administration in fulfilling fiscal management for the Campus.

• Serves as the coordinator for the Campus Budget by ensuring departments are following the College’s finance policies and procedures
• Researches and gathers information to ensure that enforcement of violations and inadequacies in accounts are addressed in a timely manner
• Prepares budget transfers
• Prepares budget reports for the Campus President and Deans
• Serves as Campus Liaison to Accounts Payable, Payroll, Central Accounting, and other District departments
• Prepares Agreement for Services, staffing reports and requisitions
• Maintains the Campus electronic organizational structure
• Assists Campus budget managers with budget modifications
• Supervises full-time and part-time personnel and student assistants as needed
• Performs other duties as assigned

• Associates degree from a regionally accredited institution in a related field and four (4) years of experience in an advanced administrative support position; or any combination of education and experience
• Working knowledge of Microsoft Office applications and spreadsheets
• Possess good organizational and problem solving skills
• Possess excellent communication skills (both oral and written)
• Possess inner drive to provide initiatives
• Ability to work with minimal supervision
• Working knowledge or ability to proficiently learn the College’s online student information system
• Knowledge of College policies and procedures pertaining to student services
• Ability to work effectively in a multi-cultural and multi-ethnic cultural environment with staff, faculty, and students

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy. In addition, they may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy.

• This function/position has been designated as essential. This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the College.

The final candidate is to successfully complete a background screening and reference check process.