What are the responsibilities and job description for the Administrative Specialist position at Mid Michigan Industries?
Administrative Specialist
MMI is committed to creating inclusive communities and meaningful connections through employment and training. With this mission, we are looking for an individual with experience to become our Administrative Specialist. The Administrative Specialist provides administrative support to the CEO, and Leadership team. Other responsibilities include data entry, answering of multi-line phone system, greeting of walk-in guests, and directing visitors or calls to the appropriate personnel.
Responsibilities:
- Provide clerical support to the CEO and leadership team.
- Complete special projects as assigned.
- Compile consumer data and statistical information and develop related reports.
- Coordinate the development of agendas and activities for various meetings and functions as assigned.
- Assure that minutes and other documentation from Board of Directors meetings, Leadership team meetings, or other assigned meetings are properly recorded and maintained in agency records in an organized fashion.
- Document and distribute follow up activities from various meetings.
- Arrange, participate in and implement, as directed, special events and meetings, such as MMI’s annual meeting, Employee Recognition Event and strategic planning sessions.
- Prioritize and distribute executive mail as assigned.
- Serve as an advocate for persons served by assuring recipient’s rights are protected in accordance with agency policy and the Mental Health Code, including completion of incident reports and verbal reporting to the CEO or MMI’s Recipient Rights Advisor.
- Assume responsibility for the health and safety of people served, staff, and self.
- Various duties as assigned by CEO or Accounting Manager.
Minimum Qualifications: High School Diploma or GED. Three years experience in a large fast paced office setting. Experience and knowledge in advanced office equipment. Excellent grammar and written composition skills. A working knowledge of multiple computer applications, including database management, electronic spreadsheets, and data processing skill in excess of 65 words per minute. Must have a professional demeanor and appearance and be able to interact positively and effectively with board members, management, customers, staff, and the general public. Must possess strong analytical and organizational skills and enjoy working in an ever-changing environment.
Preferred Qualifications: Experience in supervising clerical staff. Degree in Business Administration, Management Information Systems, or a related field. Previous experience in a rehabilitation or human service agency, and/or experience in interacting with a Board of Directors. Experience in planning or coordinating various meetings and events.
What should you do to join us at MMI?
Go take a look at our website mmionline.com and learn a bit more about us and our mission. If you like what you see, apply here on Indeed or directly on our website.
MMI RESERVES THE RIGHT TO HIRE THE MOST QUALIFIED PERSON FOR THIS JOB. POTENTIAL
CANDIDATES WILL BE EVALUATED ON MINIMUM AND PREFERRED QUALIFICATIONS AS WELL AS THE
ABILITY TO PERFORM DUTIES OF THE POSITION. MMI IS AN EQUAL OPPORTUNITY & AFFIRMATIVE
ACTION EMPLOYER. AUXILIARY AIDS AND SERVICES ARE AVAILABLE UPON REQUEST TO PERSONS WITH
DISABILITIES
Job Type: Full-time
Pay: $15-16.25 an hour based on qualifications and experience.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Job Type: Full-time
Pay: $15.00 - $16.25 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Office: 3 years (Preferred)
Work Location: In person
Salary : $15 - $16