What are the responsibilities and job description for the Administrative Assistant and Recruiter position at Midspire?
Position Overview:
We are seeking a proactive, detail-oriented Administrative Assistant & Recruiter to join our
team. This dynamic role supports daily business operations and plays a key part in attracting
and onboarding top talent. You will coordinate internal activities, manage reporting, and assist
with recruiting efforts, all while ensuring exceptional organizational support. The ideal candidate
is adaptable, solutions-driven, and thrives in a fast-paced, people-focused environment.
Administrative Support:
- Meeting Coordination: Schedule and manage meetings, prepare agendas, take
meeting minutes, and track follow-up items.
- Sales Report Tracking: Compile and analyze sales reports, manage data entry, and
submit timely updates to leadership.
- Time Clock Approvals: Review employee hours, track attendance, and process
approvals for payroll.
- Client Badging: Coordinate credentialing and badging processes, ensuring compliance
with client-specific requirements.
- Onboarding: Assist with new hire onboarding, including orientation scheduling,
document collection, and systems access.
- Office Support: Handle general administrative tasks such as document preparation, file
management, and internal communications.
Recruiting Duties:
- Candidate Sourcing: Assist with job postings, applicant tracking, and resume
screening.
- Interview Coordination: Schedule interviews and communicate with candidates
throughout the hiring process.
- Hiring Support: Help facilitate background checks, pre-employment paperwork, and
candidate follow-ups.
- Talent Pipeline: Maintain an active database of qualified candidates for future staffing
needs.
Ideal Candidate Traits:
- Adaptable: Comfortable shifting priorities and managing multiple tasks under tight
deadlines.
- Problem Solver: Resourceful and solution-oriented with a can-do mindset.
- Team Player: Collaborates well across departments and maintains a positive attitude.
- Self-Starter: Takes initiative with minimal supervision and follows through consistently.
